How to Plan an Activity

In order to be good stewards of our facilities and help each activity be as successful as possible, it is vital that all groups and individuals planning events follow the proper procedures. Brian Crawford, Coordinator of Student Activities, is responsible for coordinating all student-led activities.

Step 1: Check the Student Activities Calendar to see what dates are available. In order to maximize the success of each event, every attempt is made to avoid scheduling two events at the same time. The Calendar is available on-line, in the SAB display case in Upper Walton Lounge, and on "The Wall" in lower Walton. Please note that these calendars may not include the latest modifications, so please choose several dates for possible events.

Step 2: Contact Brian Crawford to discuss your event. Clarify the basic description and intent of the event, as well your preferred date. All student activities should be sponsored by a recognized Eastern University club or organization, but requests made by individuals are considered depending on the nature of the request. Brian will either ask for further information, or direct you to the appropriate department. He will also assist you in planning details such as publicity, decorations and food.

Step 3. Contact the Student Activities Office  to reserve a space for your event using the online Student Facility Request Form. Have as much information as possible ready when you fill out the request (date, time, place, size of group, media needs, catering requirements, seating or stage needs, etc).

Step 4: Contact the appropriate departments for meeting special needs such as Sodexho for catering, Housekeeping for stage and seating set-ups, and the Instructional Technology Support Center (ITSC) for audio-visual needs.

Sodexho
Scott Lofland x5820

Housekeeping
Jose Rivera x5819
Housekeeping set-up forms
Forms are also available outside the Walton Mail Room

ITSC
Paul Thorpe
ITSC Request Form