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SAB Job Descriptions Chairperson

Entertainment Coordinator
Performing Arts Coordinator
Publicity Manager
Special Events Coordinator

Chairperson
$1,150 Stipend

To meet with the three Committee Coordinators and the Coordinator of Student Activities to set the agenda for weekly SAB meetings and discuss board operations
To schedule and preside over weekly meetings of the Student Activities Board
To ensure that proper minutes of each meeting are kept and distributed to all board members
To attend a majority of SAB events
To prepare weekly promotional materials such as the table tents and the Lower Walton reader board and to oversee overall promotion of SAB events
To meet with SAB Committee Coordinators at least twice a month for long-term activities planning and assessment of SAB operations
To work with Committee Coordinators to organize delegation of event planning and implementation of tasks
To confirm completion of activities planning and implementation of tasks
To work with the Coordinator of Student Activities to develop and update Task Sheets for each student event that provide a checklist for all stages of event planning and implementation
To encourage and work closely with student organizations to sponsor events
To encourage new and creative programming ideas by the SAB
To keep the Activities Board informed and updated on all Student Government Association and campus information of which he/she is aware
To keep complete records of all Student Activities Board business and publicity
To coordinate recruitment and operation the Student Activities Association
To enroll and successfully complete INST 300 (2 credits) - Leadership Development: A Practicum for Current Student Leaders - in the fall semester
To complete other tasks as requested by the Director of Student Activities

Entertainment Coordinator
$1,050 Stipend

To oversee the planning and implementation of all dances and other events affiliated with the Entertainment Committee. Dances are the primary responsibility, but other responsibilities may vary throughout the year
To act as a liaison between the SAB and campus groups, including but not limited to: all student organizations, resident assistants, student chaplains, hall councils, staff, faculty, and administration
To meet with the SAB Chair, the other Committee Coordinators and the Coordinator of Student Activities weekly to discuss board operations and set an agenda for the weekly SAB meeting
To meet with SAB Chair and Committee Coordinators at least twice a month for long-term activities planning and assessment of SAB operations
To work with the SAB Chair and Activities Coordinator to design and administer at least one major survey per semester targeting the campus at large in addition to specific campus groups, compiling the data, and reporting it to the SAB
To help with the implementation and planning of all SAB-sponsored programs
To complete other tasks as requested by the Director of Student Activities

DANCES

To encourage and work closely with student organizations to sponsor dances
To reserve the location for each dance
To arrange all sound system and DJ need
To determine dance themes and coordinate decorations
To recruit and coordinate a crew of volunteers to complete all dance-related tasks
To properly advertise the event at least two weeks in advance

Performing Arts Coordinator
$1,050 Stipend

To oversee the planning and implementation of all coffeehouses, concerts and other events affiliated with the Performing Arts Committee
To act as a liaison between the SAB and campus groups, including but not limited to: all student organizations, resident assistants, student chaplains, hall councils, staff, faculty & administration
To meet with the SAB Chair, the other Committee Coordinators and the Coordinator of Student Activities weekly to discuss board operations and set an agenda for the weekly SAB meeting
To meet with SAB Chair and Committee Coordinators at least twice a month for long-term activities planning and assessment of SAB operations
To work with the SAB Chair & Activities Coordinator to design and administer at least one major survey per semester targeting the campus at large in addition to specific campus groups, compiling the data, and reporting it to the SAB
To be open to suggestions from the Activities Board and the student body
To help with the implementation and planning of all SAB-sponsored programs
To complete other tasks as requested by the Director of Student Activities

CONCERTS

To research potential concert dates and artists availability for Eastern Concerts
To defer final contract negotiations to the Coordinator of Student Activities
With Artist:
- to secure lodging for performer
- to arrange all transportation to and from airports and lodging
- to welcome the artist to campus
- o host the artist while on campus (dinners etc.)
To organize and assign committee members to help artist load/unload equipment before/after concert
To organize and assign committee members as door guards, tickets takers, and concession sellers during concert
To be prepared to make concert introductions
To work with ITSC in getting the necessary equipment for the concert (lighting, microphone, etc.)

COFFEEHOUSES

Responsible for providing a place for students to rest and listen to campus entertainment periodically throughout the semester
Responsible for contacting house cleaning two weeks in advance, so stage equipment can be provided and set up
To provide refreshments or recruit campus organizations to sell refreshments at coffeehouse
To recruit performers and have an open sign-up sheet
To make sure all publicity is provided a week or more in advance for each performance night
To contact media services so the following equipment will be provided: sound technician, lights, microphones, sound equipment

Publicity Manager
$700 Stipend

To meet with the SAB Leadership Team (SAB Chair, Committee Coordinators, and Publicity Manager) and the Director of Student Activities weekly to discuss board operations and set an agenda for the weekly SAB meeting
To conduct on-going assessment of the Student Activities program and determine long-range plans for both the current and upcoming academic years
To work with the SAB Leadership Team to design and administer at least one major survey per semester targeting the campus at large in addition to specific campus groups, compile the data, and report it to the SAB
To coordinate an overall student activities program that involves multiple constituencies and serves diverse student interests
To seek event partnerships with other campus groups, including the Student Government Association, student ministries, student clubs, and academic departments
To ensure all activities they coordinate are planned sufficiently in advance to allow for proper publicity and implementation
To reserve on- and off-campus venues for events. On-campus events must be scheduled through the EU Scheduling Office
To encourage new and creative programming ideas by the SAB
To recruit SAB volunteers and provide them with meaningful involvement in the planning and implementation of SAB events
To request any money needed for events at least two weeks before it is needed, and to keep all receipts and keep records of all expenses. If admission or other fees are collected from students, the money must be carefully tracked and either given to the Director of Student Activities or deposited in the appropriate SAB account
To complete an Activity Archival Record Form (AARF) for each event they coordinate and submit it to the SAB chair for their review
To help with the implementation and planning of all SAB-sponsored programs

SPECIFIC DUTIES OF THE PUBLICITY MANAGER

To oversee the overall coordination of marketing and publicity for all SAB events by working closely with the Committee Coordinators and SAB Chair. Advertising should be planned from a long-term perspective that allows for adequate advance publicity
To assure completion of regular publicity media including, but not limited to: Walton display cases, video monitors administered by ITSC, the Waterwheel, and campus flyers while also using various types of advertisements such as McInnis Window, posters, sidewalk chalk, etc.
The Publicity Manager should assume primary responsibility for the Walton display cases, but other tasks may be delegated to members of the sponsoring committee for each event
To complete other tasks as requested by the SAB Chair

Special Events Coordinator
$1,050 Stipend

To oversee the planning and implementation of all films, trips and other events affiliated with the Special Events Committee
To act as a liaison between the SAB and campus groups, including but not limited to: all student organizations, resident assistants, student chaplains, hall councils, staff, faculty and administration
To meet with the SAB Chair, the other Committee Coordinators and the Director of Student Activities weekly to discuss board operations and set an agenda for the weekly SAB meeting
To meet with SAB Chair and Committee Coordinators at least twice a month for long-term activities planning and assessment of SAB operations
To work with the SAB Chair and Activities Director to design and administer at least one major survey per semester targeting the campus at large in addition to specific campus groups, compiling the data, and reporting it to the SAB
To be open to suggestions from the Activities Board and the student body
To help with the implementation and planning of all SAB-sponsored programs

ON-CAMPUS ACTIVITIES

To create, organize, and implement a variety of co-curricular activities and events in an effort to provide social, recreational, spiritual, cultural, and developmental programs of value for the Eastern University student body
To organize events that are open to all diverse cultures
To schedule campus activities with sensitivity to other organizations on campus and in coordination with the campus calendar
To work closely with the Chair and the Director of Student Activities
To be open to all SAB and student/faculty suggestions
Has to have an open creative mind; also must be willing to research other activities to ensure a wide variety of activities throughout the year

FILMS

To research potential film dates and film availability
To order films for the SAB and other student organizations
To encourage student organizations and faculty to sponsor films, with an emphasis on adding a developmental or educational component to the event
To deliver the film to Media Services prior to its showing
To arrange film announcements and introductions as necessary
To insure that the film is returned by mail to the film company on the day following the film viewing
To collect the admission fee and return it to the Student Activities Office

OFF-CAMPUS ACTIVITIES

To research off-campus activities that appeal to the interests of the student body in general and to limited interest groups as well
To create, organize, and implement a variety of co-curricular activities and events in an effort to provide social, recreational, spiritual, cultural, and developmental programs of value for the Eastern University student body
To meet weekly in order to communicate between the different areas of responsibility within the activities board, to coordinate the scheduling of events, to assign staffing responsibilities for upcoming events and to encourage creativity, suggestions, and criticisms
To have all necessary transportation reserved at least two weeks in advance


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