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Alumni Association Constitution

Constitution of Eastern University Alumni Association

| I | II | III | IV | V | VI | VII | VIII | IX | X | XI |

Article I: Name

The name of this organization shall be: The Alumni Association of Eastern University, St. Davids, Pennsylvania.

Article II: Mission

The vision laid out by Eastern University's founders states that our aim is ''The whole gospel for the whole world.'' Eastern University Alumni are living out this creed in the business world, their social world, and in their personal lives. They are making a difference for Christ in the world, responding to the love of the one who has made a difference in us, the Lord Jesus Christ.

The Alumni Association, through its council, strives to develop and maintain relationships with alumni, students, and the University as a whole, support and encourage these groups in their endeavors, and extend to them the hand of fellowship. Its goals are to:

  • Foster communication between alumni, students, faculty, staff, and administration.
  • Maintain close cooperation and fellowship among alumni.
  • Support and encourage networking and career development for alumni and students.
  • Promote interest in the University.
  • Provide and alumni presence at University events.

Article III: Membership and Voting

Section 1: Membership

  • All holders of earned degrees, including post-baccalaureate degrees, from Eastern University are members of the Eastern University Alumni Assocation.
  • The association may elect others from membership from the following:
    • Recipients of honorary degrees from the University.
    • Members of the administration, faculty, trustees, or staff.

Section 2: Voting

The privilege of participating and voting in business meetings and elections shall be offered to all members present. It shall not be contingent on the payment of dues or contributions to any fund or appeal.

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Article IV: Governing Body

Section 1: The Council

The governing body of the Alumni Association shall be vested in a council which shall conduct the business of the association under this constitution.

Section 2: Voting

Each council member shall have one vote, except for the who Chairperson may vote only in the event of a tie.

Section 3: Quorom

A quorum of any scheduled meeting of the council shall be seven members, excluding the Eastern University representatives.

Section 4: Meetings

The council shall meet on alternate months. Special meetings may be called by the chairperson.

Section 5: Election to the Council

  • Qualifications: A member of the council must be the holder of an earned degree from the University.
  • Nominations: Nominations to the council may be made by any council or association member.
  • Vaccancies: The filling of vaccancies on the council shall be approved by the council members at a subsequent meeting.
  • Terms: Terms of the council members shall be two (2) years. Terms shall run from November 1 to October 31. A council member may be re-nominated and re-elected with no limits on the number of terms.

Section 6: Meetings and Attendance

Council members must attend a minimum of 2 meetings per year in order to remain on the council.

Section 7: Duties of the Council Members

  • Chairperson: The Chairperson shall preside over all meetings of the council and the Alumni Association; shall have the direction of the business of the council and the association; shall be an ex-officio member of all committees; shall appoint committee chairpersons; shall perform other duties the council or association may properly assign.
  • Vice-Chairperson: The Vice-Chairperson shall Assist the Chairperson and act in the Chairperson's position in his/her absence with all the rights, privileges, and responsibilities of the office.
  • Secretary: The Secretary shall keep a record of all council and association proceedings; shall be responsible for correspondence and notification of dates of meetings.
  • Treasurer: The Treasurer shall be custodian of all funds of the association and the council; maintain all financial records; report all income and expenses of the council at each meeting.
  • Selection of Officers: The Officers of the council shall be elected by council members prior to November 1 of alternate years.

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Article V: Standing Committee

Section 1: Awards Committee

The committee shall make recommendations to the council as to the recipients of the awards presented by the alumni association as hereinafter described in the constitution/charter.

Section 2: Special Events Committee

This committee shall be directly responsible for planning the activities of  Homecoming Day, and other special events involving the alumni of Eastern University.

Section 3: Finance and Operations Committee

The finance and operations committee shall be responsible to the council in matters relating to the fiscal integrity of the Alumni Association. The committee shall oversee preparation of the annual council and association budget, all income and expenditure reports to the association.

Section 4: Class Reunion Committee

Assist with the 10 reunion year activities throughout the year.  The primary focus will be assisting with the coordination of reunions and fundraise with the reunion years.

Section 5: Other Committees

Other committees that are necessary to meet the flexible needs of the council and association shall be formulated by the council and shall be continued or dismissed at the council's discretion.

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Article VI: Area Chapters

Within the Alumni Association organization of area chapters is encouraged. An area chapter may be established by sending a letter of intent to the Alumni Council signed by no less than eight (8) alumni from the area. The council shall be unanimous in approving the establishment of the chapter. Area chapters shall elect a Chairperson to coordinate activities and record the business of their meetings, hold at least one meeting a year, and provide a means of fellowship among area alumni.

Article VII: Finances

The fiscal year shall be from July 1 to June 30. The University shall underwrite the operating expenses of the association. The budget and finance committee shall prepare an estimated budget of the association. The committee shall then meet with the administration of the University to decide jointly the amount to be budgeted.

Article VIII: Alumni Awards

Section 1: Alumnus/a of the year

The Awards Committee shall seek nominations from the alumni for this award. The award shall be based on the following: 

  • Holder of an earned degree from the University. A graduate of the University for a minimum of ten years.
  • Capability and achievements in his/her chosen career.
  • Contributions to his/her community.
  • Interest shown in the University.

This award shall be presented by a member of the Alumni Council at the Homecoming.

Section 2: Alumni Athletic Award

The awards committee shall seek nominations from the coaches and the athletic director regarding a male and a female athlete who best exemplify the spirit of Eastern on and off the field. The awards shall be presented by a member of the Alumni Council at the spring recognition of Eastern letter winners.

Section 3: Alumni Commencement Awards


The Awards Committee shall seek nominations from the faculty. It shall be awarded to the male and female senior who have made the greatest scholastic improvement or most significant advance during their University years. The awards shall be presented by a member of the Alumni Council.

Article IX: Class Reunions

The Alumni Association will work with the Alumni Office to sponsor class reunions.

Article X: Director of Alumni Relations

The Director of Alumni Relations acts as a liaison between the University and alumni. The Director is an ex-officio member of the Alumni Council, attends its meetings, and supports and participates in the planning of alumni and University events. The director is the coordinator of the class representative program. The class representative program consists of one to three alumni from each class who will become the contact person(s) for that class. The class representatives will be in close contact with the director, keeping classmates informed about growth and events on campus. They will partner with the alumni office to gather alumni news and assist in fundraising efforts. The Alumni Association will support and actively work with the class representatives

Article XI: Amendments to the Constitution 

A proposed amendment shall be submitted in writing to the Alumni Council. Approval by two-thirds for the council shall be required for passage.

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