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Family Educational Rights and Privacy Act (FERPA) at Eastern University

The Family Educational Rights and Privacy Acts affords students the right to: review their education records within 45 days of the university’s receipt of the request; request an amendment of the education records that are believed to be inaccurate; and consent to disclosures of personally identifiable information contained in education records, except to the extent that FERPA authorizes disclosure without consent.  A student may file a complaint with the U.S. Department of Education concerning alleged failures to comply with the requirements by writing to Family Policy Compliance Office, U.S. Department of education, 600 Independence Avenue. SW, Washington, D.C.  20202-4605

Eastern University regards students as adults in their responsibilities and their rights.  Students have direct access through the secure Web portal MyEastern to their own grade reports, academic records, academic warnings, progress toward graduation requirements and notification of academic honors.

Eastern University participates in the National Student Clearinghouse for enrollment and graduation verifications.  www.studentclearinghouse.org

Personally identifiable "directory information" from the education records of the student in attendance at the university may be disclosed without the necessity of prior consent of the student concerned as provided by FERPA.

Directory information is:

  • Student’s name
  • Dates of enrollment (beginning and ending)
  • Enrollment status (part-time and full-time)
  • Classification (First -Year, Sophomore, Junior, Senior, Graduate Student)
  • Intended date of graduation
  • Date of graduation
  • Degree(s) earned
  • Major(s), minor(s) and concentration(s)
  • Honors and recognitions
  • Prior educational agency or institution attended
  • Participation in officially recognized activities and sports
  • Weight and height of member of athletic teams
  • Photographic and electronic images on university student identification card
  • University sponsored E-mail address
  • Confirmation of birth date, legal name and address of record
  • Confirmation of eligibility to re-register (good academic standing)

Eastern University discloses personally identifiable education records with the prior written consent of the student. However, the university may disclose information without the prior written consent of the student in the following circumstances:

  • To school officials with a legitimate educational interest in the records
  • To officials of another school, at the request of those officials, in which a student seeks or intends to enroll
  • To certain officials of the U.S. Department of Education, the U.S. Comptroller General, and state and local educational authorities, in connection with certain state or federally supported education programs
  • In connection with a student's request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the  terms and conditions of the aid
  • If disclosure is required by certain state laws relating to the juvenile justice system
  • To organizations approved to conduct certain studies for or on behalf of the university
  • To accrediting organizations to carry out their functions
  • To either of two parents when at least one parent has claimed the student as a dependent for income tax purposes (a certified copy of the parents' most recent Federal Income Tax Form may be required to verify dependency)
  • To comply with a valid court order or subpoena or to comply with federal law
  • To appropriate parties in a health or safety emergency
  • To a victim of an alleged perpetrator of a crime of violence or a nonforcible sex offense, the final results of a disciplinary proceeding conducted by the university with respect to that alleged crime or offense (disclose the final results of the disciplinary proceeding, regardless of whether it concluded a violation was committed)
  • To parents of students under the age of 21 when laws or university policies regarding alcohol or drugs are violated
  • To a court or administrative agency in the event of legal action between the university and a student

Information Security at Eastern University
The University Registrar / Vice President for Administration provides oversight for the university’s information security.  This plan complies with the Family Educational      Rights and Privacy Act (FERPA) and the Gramm-Leach-Bliley Act (GLB Act).  The intent is to guard against the unauthorized access to or use of such information that could result in substantial harm or inconvenience to any student.  

The following have been identified as operational areas considered when assessing the risks to the confidentiality and security of student information:

  • Employee training and management
  • Information systems, including network and software design, as well as information processing, storage, transmission and disposal
  • Detection, prevention and response to attacks, intrusions, or other information system failures

Offices with access to confidential student information include:

  • Academic Computing
  • Administrative Computing
  • Admissions
  • Alumni
  • Athletics
  • Deans
  • Faculty
  • Financial Aid
  • Human Resources
  • Institutional Effectiveness
  • Institutional Research
  • President
  • Provost
  • Registrar
  • Security
  • Student Accounts
  • Student Development
  • Student Health Center
  • Student Services

Each relevant area is responsible to secure student information in accordance with all privacy guidelines. Eastern University will select appropriate service providers that are given access to customer information in the normal course of business and will contract with them to provide adequate safeguards.

Vice President for Administration
March 1, 2012

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