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CCGPS FAQ

General Questions

How do I obtain a transcript?

How do I obtain enrollment verification for insurance, loan or scholarship purposes?

How do I change my address?

How do I change my name on my official records?

Where can I find my class schedule?

What's the difference between a grade report request and a transcript request?

How do I use myEastern?

I have lost my email login and password. Whom do I contact?

How do I “CLEP” out of a course?

How do I withdraw completely from Eastern?

How do I register for general studies?

What is the difference between dropping a course and withdrawing from a course?  (Please refer to the academic calendar for specific deadlines.)

How can I obtain information related to deadlines (i.e. registration, withdrawals)?  (Please refer to the academic calendar for specific deadlines.)

How can I find out whether or not I am eligible for a refund for a dropped course?

How does a hold affect my registration?

Where do I view my official grade?

Grade Questions

When will I get my final grades?


My employer needs a copy of my grade report from Eastern for tuition reimbursement. How do I get a hard copy?


When will I be able to see the grades online?


How does a course retake affect my original grade?

Can I take a course for Pass/Fail instead of a letter grade?

What is an incomplete on my transcript?

Can I appeal my grade?

Academic Questions

How do I find out how many credits I have?


Graduate School needs my GPA in my major. How do I calculate this?


I need to take additional courses. Can I go to a college close to my home?

Can I register online?

How do I reschedule a course?

How do I register for an independent study if the course I want is not available?

How long does it take for my GPA to recalculate once a new grade has been entered?

Graduation Questions

How will I receive my diploma?

How are graduation requirements determined?

OFFICE OF THE REGISTRAR
EASTERN UNIVERSITY
1300 EAGLE ROAD
ST. DAVIDS PA 19087
(610) 341-5853 PHONE
(610) 341-1707 FAX 

Associate Registrar for CCGPS: Kate Ralg (610) 341-4392 (kateralg@eastern.edu)

How do I obtain a transcript?

Transcript Request Form To obtain an Eastern transcript you may mail your request to the Office of the Registrar at 1300 Eagle Road St. Davids, PA 19087. Or, you may fax it to (610) 341-1707. A downloadable form is available on our website. Requests should include: your name and former name, personal address and phone number, student ID, dates of attendance, and your actual signature. Include the full recipient address. Please allow 3-5 business days for processing. To request a transcript online ($3.00 fee per transcript) please access the following link: https://exchange.parchment.com/send/adds/index.php?main_page=login&s_id=4Lk0LHINXQ2A8uhn

* You may print your Academic Record (unofficial transcript) and your grades for any semester or session at Eastern University by visiting E-Net Student Services.

If you have questions regarding your transcript request, contact the Registrar's Office: (610) 225-5011.

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How do I obtain an enrollment verification for insurance, loan or scholarship purposes?

Enrollment Verification Form
 To obtain an Eastern Verification letter you may mail your request to the Office of the Registrar at 1300 Eagle Road St. Davids, PA 19087. Or, you may fax it to (610) 341-1707. A downloadable form is available on our website. Requests should include: student’s full name, personal address and phone number, student ID, and the affected session. Include the full recipient address or fax number along with all other pertinent information, such as policy numbers. Your actual signature is required for processing. Please allow 3-5 business days for processing.  
If you have questions regarding your enrollment verification request, contact (610) 341-5853.

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How do I change my address?

A signed change of address form (http://www.eastern.edu/sites/default/files/sites/default/files/offices-centers/registar/address_and_phone_change.pdf) should be sent to Kate Ralg at kateralg@eastern.edu.

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How do I change my name on my official records?

To change your name on your official records at Eastern University, you will need to submit to the Registrar's office the original documents (marriage certificate, court petition, divorce decree, etc).  Photocopied or scanned copies of the original documents will NOT be accepted. You may bring the original documents or a notarized copy of the original documents to the Registrar's office or you may mail them to the Registrar's office.  The Registrar's address is 1300 Eagle Road, St Davids PA 19087.  The Registrar's office will make a copy of the original document and either hand the forms back to the student or mail them back to the student in regular US Postal mail.  If a student would like to have the documents mailed back to them with a tracking number, the student must provide the self addressed, pre-paid envelope.  All name changes must include Eastern University's change of Address, Phone, and Name form. 

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Where can I find my class schedule?


You can look up your schedule on myEastern at https://my.eastern.edu/ics

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How are graduation requirements determined?

* Core Requirements are determined by the year the student enters EU

* Major Requirements are determined by the year the student declares his/her major

These requirements will be reflected on the student’s online degree audit. This form should serve as the primary guide for course selection.

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How do I use myEastern?

1. Go to https://my.eastern.edu/ics

2. You will be prompted to enter your user name and password (the same for your Eastern e-mail account/case sensitive). 

3. The Academics Tab

Course Search- This allows the student to search for classes by course title, course code, faculty last name, course description, and term.

Academic Information- This allows the student to see their faculty advisor and intended major(s).

Degree Audit- This allows the student to view all their grades and classes on one convenient screen. 

GPA Projection- This allows the student to see how their grade point average would be affected by the current semester grades.

My-1098 T Info- This allows the student to view their Tuition Statement Data.

Forms- This allows the student to print out forms commonly used in the Registrar's Office.  The following forms are available: Add/Drop, Change Name, Address, or Phone, Intent to Graduate, Undergraduate and Graduate Registration, Transcript Request, and Request to Withdraw.

4.  The Student Records Tab

Student Schedule- This allows the student to view their current and prior schedules.

Class Schedule and Registration- This portal allows the students to register for courses and also to add and drop courses from their schedule.  Please note that this feature only works during the registration period.  Please contact the Office of the Registrar to find out when online registration is active.

Course History- This allows the student to view all grades and classes in one convenient screen.

ECS Immunizations- This allows the student to view their immunization records that were submitted to the Student Health Center.

My Account- This allows the student to view their award notice and any documents still needed by the Student Accounts/Financial Aid Office.  Students can view their bill and make payments through the Cash Net feature.

Course Needs- This allows the student to view the courses they will need to complete their selected program.

Grade Reports- This allows the student to display and print their grades for a selected Year and Term (a single session).

Unofficial Transcripts- This allows the student to view and print out their GPA, session, cumulative statistics, and detailed course information by program and term.

5. To log out of myEastern, please select the logoff link. 

For further assistance, please e-mail the registrar (registra@eastern.edu)

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I have lost my email login and password. Whom do I contact?


Contact Student Services at 610-225-5721.

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How do I “CLEP” out of a course?


Students should go online to www.collegeboard.org and look at the CLEP subject tests that the Educational Testing Service has devised. Each CLEP test is designed to test knowledge on a basic college course. A successful score is 50. Score reports must be sent to Eastern University (code 2220) for college credit to be awarded. Credit for the CLEP test is posted on the student's Eastern transcript and the course is considered fulfilled.  Contact your Academic Advisor for more information.

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How do I withdraw completely from Eastern?


To withdraw from the program, contact the Registrar's Office at 610-341-5853.

610-341-5853

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How do I register for general studies? 


Undergraduate students who need to enroll in General Studies courses should first contact their Academic Advisor.  Students may review the How To Register web page, view the General Studies Course Schedule and after contacting your Academic Advisor you may complete the Online Registration Form.

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What's the difference between dropping a course and withdrawing from a course?
(Please refer to the academic calendar for specific deadlines.)

A course that is dropped will no longer be recorded on the transcript. Any tuition that was charged will be refunded. In contrast, a withdrawn course will appear on the transcript with the grade of “W. The ability to withdraw and receive refunds for programs vary based upon the established policies of these courses.

Students are advised to contact the Student Aid Office after withdrawing from one or more courses to determine if eligibility for student financial aid has changed. (See Withdrawal From Course in Student Financial Aid Information.) Please contact Student Accounts for final confirmation on your refund eligibility.

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How can I obtain information related to deadlines (i.e. registration, withdrawals)?
(Please refer to the academic calendar for specific deadlines.)

The current and past academic calendars (including deadlines) may be found on our website under the Registrar’s tab. Access is provided by the using link below.
http://www.eastern.edu/offices-centers/office-registrar/eastern-university-academic-calendars

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How can I find out whether or not I am eligible for a refund for a dropped course?

Refer to the course catalog for information regarding drop/withdrawal deadlines.

Please contact Student Accounts (information below) to confirm your eligibility
Student Account Office:
Ph.: 610-341-5831
Fax: 610-341-1492

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How does a hold affect my registration?

A hold due to a financial balance needs to be resolved before registration can be completed. It is important to read email communications from Student Accounts and review monthly bills posted in MyEastern. For instructions on accessing CashNet for online bills:   https://docs.google.com/a/eastern.edu/presentation/d/1Z0RqFWQHO782REGYIH-g3cM4vhdyeOdrW8gQSe8-BxA/edit#slide=id.gd424b766_2_15
If you still have questions about your account, contact Student Accounts: stuaccts@eastern.edu or 610-341-5831.

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Where do I view my official grade?

Your grade should be posted approximately (2) weeks after your last session. Your official grade will be recorded in MyEastern:
https://docs.google.com/a/eastern.edu/presentation/d/1ZrWdnl3iZND4a1SvU5yr2ve7BCWCPHmkjGio1NhGq3o/edit#slide=id.gd424b766_2_95

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When will I get my final grades?


Instructors are expected to file grades within two weeks of the completion of the course. You may access your grades through myEastern.

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What's the difference between a grade report request and a transcript request?

A Grade Report Request Form should be used if a student needs a grade for one particular class. A student who needs several grades or an entire transcript should complete the Transcript Request Form.

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My employer needs a copy of my grade report from Eastern for tuition reimbursement. How do I get a hard copy?


All hard copy requests need to be sent in writing, either by fax (610)341-1707 or by mail. 
We will mail out your grades within one week of receipt of your request.

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When will I be able to see the grades online?


All students are able to access their grades through myEastern.

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When does a course retake affect my original grade?

A passing grade for a course retake fulfills the program’s requirement. The original grade will remain on the transcript; however, the grade assigned for the retake will recalculate the GPA, replacing the point value originally earned.

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Can I take a course for Pass/Fail instead of a letter grade?

A few courses in certain programs are offered in a Pass/Fail format. Consult your particular Program of Study for specifics or check with your advisor.

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What is an incomplete on my transcript?

An incomplete is a grade awarded for extenuating circumstances when a course cannot be completed within the normal time frame.
Review the course catalog for details:  UNDG: 
http://www.eastern.edu/sites/default/files/sites/default/files/offices-centers/registar/assoc_bachelor_2014.pdf  GRAD:
http://www.eastern.edu/sites/default/files/sites/default/files/offices-centers/registar/masters_phd_2014.pdf
When an incomplete is granted, a written agreement needs to be signed by the instructor and the student, outlining expectations:
http://www.eastern.edu/sites/default/files/sites/default/files/offices-centers/registar/incomplete_grade_agreement.pdf

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Can I appeal my grade?

Procedures for following a grade appeal process are outlined in the course catalog:
UNDG:  http://www.eastern.edu/sites/default/files/sites/default/files/offices-centers/registar/assoc_bachelor_2014.pdf
GRAD: http://www.eastern.edu/sites/default/files/sites/default/files/offices-centers/registar/masters_phd_2014.pdf

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How do I know how many credits I have?


You can visit myEastern and view your academic record to obtain the most up to date credit status.

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Graduate School needs my GPA in my major. How do I calculate this?


Students may calculate their major GPA by listing each course taken, its credits and letter grade. Multiply the credit hours and the letter grade point value for each course. Add the credits. Add the point values. Divide the total credits into the total point values. This gives you your GPA. 
For assistance, you may contact Kate Ralg at (610) 341-4392 or kateralg@eastern.edu.

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I need to take additional courses. Can I go to a college close to my home?


Before registering to take a course at another college, you need to submit a “Permission to take course work elsewhere” form available for download on our website or from your Assessment Advisor. Course descriptions must be included.

Contact Kate Ralg at (610) 341-4392 or kateralg@eastern.edu if you have any questions regarding an application to take course work elsewhere.

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Can I register online?

Undergraduate students: Currently the only courses that C.C.G.P.S. undergraduate students may register for online are the General Studies courses.

Graduate students:  Eligible graduate students can follow the instructions for online student registration by accessing the Registration Guide for Graduate and Doctoral Students.
http://www.eastern.edu/sites/default/files/sites/default/files/offices-c... - See more at: http://www.eastern.edu/offices-centers/office-registrar/ccgps-faq#register

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How do I reschedule a course?

Contact your academic advisor to confirm the course requirement.  Once confirmed, the Registrar’s office will be able to provide you with the upcoming schedule options.  A registration form (provided by your advisor or the Registrar’s office) needs to be submitted to complete the registration process.

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How do I register for an independent study if the course I want is not available?

Individualized Instruction is the teaching of a regular catalog course to a single student. Individualized instruction is offered only when the University has failed to offer a course according to schedule or with sufficient frequency and it is needed by a student for a critical reason (e.g., impending graduation or job). Both criteria must be met. Severe course conflicts and other student or faculty emergencies may be approved by the appropriate dean on a case-by-case basis as reasons for individualized instruction if no appropriate substitute course can be found.  Please contact your academic advisor to discuss your eligibility for this option.

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How long does it take for my GPA to recalculate once a new grade has been entered?

The GPA recalculates Sunday evening. Any grades entered the previous week will factor into the equation.

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When will I get my final grades?


Instructors are expected to file grades within two weeks of the completion of the course. You may access your grades through myEastern.

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How will I receive my diploma?


Once all degree requirements and financial obligations are met, your diploma will be mailed up to two months after the conferral date: January 31, March 31, May 31, August 31, October 31, December 31

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