Community Expectations & Policies at Eastern University reflect the goals and commitments of the Univrsity. The rules are minimal but are taken seriously; enrolled students are expected to know and abide by all policies of the University. Some of the policies are listed below, but for more complete information, please read the Eastern University Student Handbook.
The Office for Student Development is committed to providing students with a residential experience that enhances and extends the educational mission of the University. The Office sets the following policies, procedures, and regulations for residential students and their guests and expects students to adhere to these guidelines as we seek to form a community that is welcoming, safe, and conducive to learning for all of our residential students.
While living in community at Eastern University, you are likely to meet people who are different than you. Eastern University, as stated in our mission, seeks to " treat each member of the campus community with fairness, dignity, and respect, seeking a spirit of unity and harmony as we join together to achieve our common mission." As such, Eastern University is committed to welcoming and housing all admitted undergraduate students and does not discriminate on the basis of race, color, religion, sex, age, national origin, physical or mental ability, or sexual orientation, with the goal of "fostering an environment where diversity is appreciated and reconciliation is practiced."
Students found in violation of these policies will be subject to disciplinary action under the Student Code of Conduct. These policies may be amended during the course of the academic year as the University deems appropriate.
Eastern University’s St. David’s campus is a residential campus. As such, Eastern University guarantees and expects all undergraduate residential students to live on campus.
Housing assignments are the exclusive responsibility of the Office for Student Development and are typically implemented through the Housing Coordinator. The Office reserves the right to change or modify housing assignments and to fill housing vacancies as necessary. Students may not change assignments without written authorization from the Office for Student Development. Students who change assignments without authorization are subjected to disciplinary action.
Eastern University housing assignments and roommate placements are based on information submitted in the Housing Preferences Form. Questions regarding housing assignments and roommate placements will be addressed through the Housing Coordinator and the Office for Student Development. Questions and requests will be handled with sensitivity and an ethic of care.
Housing assignments are reserved for full-time, undergraduate students matriculated at the University.
Move in/Move Out
Move-in and move-out dates and times are established by the Office for Student Development. Students must move-in and move-out according to these dates and times. Failure to do so may result in a daily fine. The Office for Student Development does not permit students to access their residence halls/apartments prior to the scheduled move-in dates or remain in their housing assignments beyond scheduled move-out dates unless a University staff person or faculty member specifically sponsors that student for participation in an approved, University sponsored and supervised activity. Requests for early move-in dates outside of approved sponsored events are subject to review and approval and students will be charged a daily fee. All University policies and provisions of the housing contract are in effect for all students given permission to arrive early or remain late.
Lounge Utilization / Furniture
Lounges are provided for the use of all building residents. Lounge and public furniture may not be moved into rooms or apartments for personal use. Each resident found with lounge furniture in his/her/their room or apartment is subject to disciplinary action.
Students are required to remove all personal property and furnishings (e.g. couches, chairs, rugs, electrical appliances) from their room/apartment prior to the check-out at the end of the academic year or when vacated the housing assignment. Students will be charged a labor and removal fee for items left in spaces and forfeit the right of ownership of these belongings. The University assumes no legal obligation to pay for loss of, or damage to, items of student’s personal property occurring on campus or in its building or storage areas.
Personal property must be stored in residential room assignment. Students are not permitted to store personal property in hallways, lounges, bathrooms, stairwells, laundry rooms, or other common areas.
It is highly recommend that students insure their own personal property through a parental homeowner’s insurance or through renters/tenants insurance policy.
For health and safety reasons, pets are not permitted in the University residence halls or apartments, with the exception of a small, non-electric fish tank without a filter. Animals required to assist students with documented needs are approved once the completion of university procedures as identified by the Cushing Center and in conjunction with University Housing is achieved.
Resident interested in changing their room assignment must obtain and complete the room change request with the Housing Coordinator. In all cases, changes must be approved by the Housing Coordinator. In the event that a room change is request is precipitated by a roommate conflict, room changes will only be approved after other methods of resolving the conflict were tried. Mediation of conflict may be facilitated by the RA and/or RD. And, every effort should be made by the residents to resolve the issues.
Students who change room assignments without the proper approval may be subjected to daily fines, reassignment, disciplinary action, and/or termination of their housing contract.
Room Condition / Damage Assessments
The condition of the residence hall rooms and campus apartments are assessed by Residence Life staff prior to fall semester start date. The condition is documents on the Room Condition Form. Students are provided with the opportunity to review and make necessary adjustments to the Room Condition Form for a period of time following move in.
During occupancy, students are not permitted to affix construction of any kind to the walls, ceiling, or floors. Residents may not drill holes, or permanently attach objects to the walls, ceiling, floor, doors, windows, or furnishings. Decorations should be mounted to the wall to avoid marring the painted surface when removed. Tape, duct tape, nails, tacks, and screws are prohibited, as they damage wall surfaces. Residents may not attach stickers to doors, windows, walls, ceilings, furnishings and should make every attempt to remove command hooks and strips when vacating the housing assignment. Residents may not paint any area of university facilities.
Upon departure, residents are expected to return their rooms to return their rooms/apartments to their original condition. Prior to the close of the academic year, students will be provided with detailed information concerning expectations for the condition for their room/ apartment at the time of departure. After check-out Residence Life staff will assess each room against the original Room Condition Form. Occupants will be held individually or jointly responsible for damages or missing furniture that were not specified on the original Room Condition Form. Residents may be held financially responsible for damages to common areas and equipment (e.g. hallways, lounges, bathrooms), when the students responsible for those damages do not claim responsibility and cannot be identified.
Room furnishings provided by the University must remain in rooms and/or apartments at all times. At no time may students remove room furnishings, including, but limited to, mattresses and desk chairs. Requests for exemptions should be submitted through the Housing Coordinator.
Semester Breaks Periods
Students are not permitted to remain in the residence halls during semester break periods without authorization from the Office for Students Development.
Requests can be made through the break housing request process, as orchestrated and approved by the Housing Coordinator. The Office for Student Development reserves the right to approve or deny requests as necessary. Residents who attempt to remain in the halls without authorization are subject to daily fines and disciplinary action.
University rules and policies remain in effect unless otherwise communicated.
Terms of Occupancy
In signing the University Housing Contract, students agree to occupy the space they have been assigned on or after the date specified by the University and to vacate their assignment within 24 hours of their last examination or at the conclusion of a full-time academic internship, graduation, suspension, withdraw, or termination of full-time student status.
Living in community requires sensitivity toward and respect for the needs of others. As eastern University’ primary enterprise is education, the following policies are intended to protect the right of each student to enjoy an educationally purposeful residential environment.
As residential living is intended to complement a student’s academic pursuits, other activities are appropriately subordinate to an individual’s desire to study. Toward that end, each residence hall will maintain Quiet Hours from 9:00 pm to 8:00 am, Sunday through Thursday and 11:00 pm to 8 am on weekends. During those hours, students and guests are expected to refrain from activity that is disruptive to the residential community. During exam periods residence hall Quiet Hours will extend to include 24 hours each study and exam day.
When Quiet Hours are not in effect, consideration and respect for others should continue to guide student and guest behavior and activities.
The University reserves the right to reassign or temporarily revoke on-campus housing or take appropriate action as deemed necessary, without a formal hearing, for those students whose behavior is considered disruptive or potentially detrimental to the individual, roommates, and/or others in the residential community.
Unauthorized Recording Equipment
As it is an infringement on the privacy of others, the use of hidden/unauthorized surveillance equipment (e.g. cameras, video cameras, webcams, and recorders, monitoring devices) is strictly prohibited in the residence halls.
Safety and Security Responsibilities
The Office for Student Development expects all members of the Eastern University community to be active participants in the creation and maintenance of a secure and safe residential environment. Toward that end both residents and non-residents are expected to adhere to the following policies:
The following are defined as particularly dangerous behaviors in a residential community. Students found engaging in these behaviors may be subject to the disciplinary action as outlined within.
Blocking or preventing the use of room doors, hallways, exit doors, and stairwells.
Actions that compromise the security or residents including, but not limited to, propping open or otherwise tampering with the locking mechanisms of interior or exterior doors.
Entering or misusing restricted areas such as roofs, balconies, fire escapes, attics, workrooms, or storage areas.
Possession, use, or storage of flammable/combustible materials or liquids, including outdoor grills (prior permission needed for apartment spaces).
Individual or group activities that may lead to injury or destruction of property including, but not limited to, ball games and sports played in the halls.
Removal or damage of exit signs, emergency phones, or other safety devices.
Tampering with fire safety equipment such as extinguishers, smoke detectors, sprinklers, and alarms.
Throwing any object or substance with potential of defacing or damaging personal or University property or causing personal injury or disruption.
Because of their potential contribution to accidental fires and unsanitary health conditions and in an effort to conserve energy, the following electrical appliances are restricted or prohibited in all University residences. Students found in violation of these policies are subject to immediate confiscation and disposal of appliance(s) and referral for disciplinary action.
Hot plates, induction cooktops, personal space heaters, and any appliance with an open heating element are prohibited.
Toasters or open coils, George Forman grills, electric woks, crock pots, pressure cookers, griddles are prohibited (permission needed for exemptions to policy).
All lamps and appliances should be UL approved. Halogen lamps are prohibited.
Air conditioners for personal use are prohibited. Students requiring air conditioning due to a documented medical necessity should contact the Disability Accommodations Counselor through the Cushing Center for Counseling and Academic Support.
Refrigerators are restricted to 4 cubic foot unit per residence hall room.
Extension cords and surge protectors should be UL approved and not rated less than 125 volts/15 amperes. Residents should employ prudent use of surge protectors to protect property from unexpected electrical damage.
Students may not disregard a fire alarm or refuse to evacuate a building where an alarm is sounding , regardless of its nature (drill, false alarm, or actual alter). Residents who fail to evacuate a building in a voluntary and timely manner will be subject to disciplinary action.
Candles / Open Flames:
Candles (of any type or form, whether decorative or functional), open flames, candle warmers, and the use of incense, are all prohibited in the University residence halls and apartments. Prohibited items will be confiscated and not returned. Violations may result in disciplinary action under the Code of Conduct.
Tampering with or the misuse of fire safety equipment is considered exceptionally dangerous behavior in a residential community and represents a serious breach of community safety standards. See section on Residence Life policies, dangerous practices, section 3.A.
Food Preparations / Storage / Trash Disposal
Storage and food preparation in residence hall rooms frequently contributes to electrical overload as well as fire hazard, sanitary and health concerns. As a result, meal preparation in the residence hall rooms should be kept to a minimum. Additionally, in the interest in controlling pests, all food items in the residence halls should be kept in tightly sealed plastic containers. Trash should be emptied regularly and disposed of in the designated trash disposal areas.
Guests and Visitation
University guest and visitation policies are highlight in the Community Policies, Environmental Expectations section of the Student Code of Conduct.
The University reserves the right to enter, search, and inspect rooms and all contents of a room without prior permission from residents. Situations which may result in University searching the contents of a room include, but are not limited to, if the University has reason to suspect that an emergency situation exists; if it has reason to suspect a violation of University policy; to locate persons or missing property; to complete fire safety inspections; to facilitate maintenance; or to insure that safe and sanitary conditions exist. No community member shall install additional locks or devices that may impede access by University officials or modify room locks in any way.
Room inspections will occur prior to Winter and Spring Breaks and as necessary by University staff or Township personnel or their independent contractors, for the purpose of insuring that safe and sanitary conditions are being maintained. Students who persist in maintaining unsafe or unsanitary conditions after being asked to correct deficiencies may be subject to disciplinary action.
Prohibited or illegal items discovered during an inspection will be confiscated and not returned.
Residents are responsible for their room key and hall combinations in a way that does not jeopardize the safety and security of individuals or property. Residents are expected to carry their keys and to keep interior room doors locked as appropriate. Room keys may not be duplicated or lent to other students. Residents of a room may be held accountable for violations of the Code of Conduct that occur in their rooms, even if the resident is not present.
A lost key should be reported immediately to the Office for Student Development, replacement fees to apply. Key return policies will be communicated by the Office for Student Development in conjunction with year-end closing notifications. Residents who fail to return their key will be subject to an increased key replacement fee.
Windows/Window Screens/Window Displays
Under no condition should windows be blocked or window screens removed, nor should windows be used as a method for access or egress of residence hall room except in the case of an emergency.
Banners, signs, and window decorations may not be hung on the exterior of buildings or windows. Items hung on the interior of windows and displayed outward toward public areas must be in keeping with the University’s values and standards.
Publicity and Sales in the Residence Halls
All advertising prepared for distribution or posting in the residence halls must be stamped for approval by the appropriate department and process.
The University reserves the right to remove all postings that do not comply with this policy.
Sales and Solicitation
Students and student organizations are not permitted to infringe on the privacy of residents in University residence halls.
All fundraisers need to be approved by the Student Programming Coordinator through the Office for Student Development. The Student Programming coordinator will clarify expectations, however, door-to-door solicitation is generally prohibited.