In order to be good stewards of our facilities and make each activity as successful as possible, it is vital that all groups and individuals planning events follow the proper procedures. The Coordinator of Student Activities is responsible for coordinating all student-led activities.
Step 1: Check the Student Activities Calendar to see what dates are available. In order to maximize the success of each event, attempts are made to avoid scheduling two events at the same time.
Step 2: Fill out the Facility Request form. All student activities should be sponsored by a recognized Eastern University club or organization, requests made by individuals are considered depending on the nature of the request. Have as much information as possible ready when you fill out the request (date, time, place, size of group, media needs, catering requirements, seating or stage needs, etc). Fill out the form 10 business days in advance.
Step 3: Contact the appropriate departments for meeting special needs, such as Sodexo for catering, Housekeeping for facility needs (garbage cans, chairs, etc) and Information Technology for audio-visual needs.
Step 4: Advertise. Follow the posting policy and contact the Coordinator of Student Activities for information about being included on the Student Activities Calendar.