Below you will find information about student conduct, policies and procedures.

Student Conduct, Policies and Procedures

Statement of Community Ideals

Eastern University is a community of students, faculty, administrators, and staff who are interested in achieving common goals through curricular and co-curricular activities. The Christian faith provides the basis which motivates, directs, and integrates the life of this academic community.

Each student brings a unique combination of interests, ambitions, abilities, habits, perceptions, values, and background. While the University accepts all students fully as they are, it also aims to assist them in developing their full potential. The expectations for community life at Eastern are devoted to this end.

Our Community Covenant establishes the standards for how we live in community together and reflects the University’s theological heritage and educational commitments. Similar to other colleges or universities, students at Eastern University are asked to adhere to certain behavioral guidelines, these are found in our Code of Conduct. This Code of Conduct helps assure that the University fulfills its mission through nurturing personal and spiritual growth and maintaining an atmosphere conducive to learning and academic excellence.

  1. Community Covenant

In the motto, "Faith, Reason and Justice," the Eastern University community affirms that life draws meaning from submission to Christ and service to others. Our philosophy statement affirms the triune God as the creator of all that is, the source of all truth. As beings created in the image of God, we have special responsibilities and challenges. 

As those committed to living out the teachings of Scripture, we are to act justly, love mercy and walk humbly. We are to bring peace and unity where there is conflict and discrimination. We are to respect people and to value life above material wealth. Because we see people as having intrinsic worth, we avoid gossip, manipulative behavior and sexist or racist attitudes or behaviors, stressing instead integrity, commitment and compassion in relationships with others.

In our community of believer-scholars we affirm the interrelatedness of what we believe, the way we live, and the way we learn. Our search for truth and commitment to Christ connect us not only to each other but also to God's creation and God's people throughout history.

With the task before us of searching for truth and promoting personal growth, we join together in the hope of achieving more together than we could separately. We agree to pursue the obligations and challenges of community membership with integrity, respecting our institutional heritage and practicing biblical accountability.

  1. Community Ideals

  • Eastern University is an educationally purposeful community which acknowledges that learning should be the primary goal of every activity, each interaction. As a community, we commit ourselves to academic integrity and excellence in a cooperative, rather than a competitive, environment. We strive to work together responsibly and honestly in exploring and understanding the world around us, searching for truth within all academic areas. Eastern University believes that each member of our community both teaches and learns from one another. 

  • Eastern University is a selfless community; we commit ourselves to living well with one another, honoring, supporting, and affirming one another. Eastern University is a place where civility is powerfully affirmed.  Ours is a community where the universal values of integrity, compassion, and humility guide decision making at every level of the institution.

  • Eastern University is a just community, a place where the sacredness of each person is honored, where favoritism, bigotry, and discrimination are categorically rejected and where diversity is pursued and reconciliation is practiced. 

  • Eastern University is a disciplined community, a place where in alignment to our Christian faith and values, with Christ as our teacher and guide, individuals acknowledge and accept their responsibility to sacrifice self-interest for the health of the community, and where policies, procedures, and institutional governance guides behavior for the common good.

  • Eastern University is a caring community, a place where the well-being of each member is sensitively supported and where meaningful service to others is strongly encouraged. 

  • Eastern University is a celebrative community, which affirms a Christian worldview, grounded in the Scriptures, where all give witness through action, voice, and collegiate traditions.

  • Adapted from Campus Life: In Search of Community, The Carnegie Foundation for the Advancement of Teaching, Ernest L. Boyer (fwd.); Princeton, New Jersey; 1990

With this understanding, as members of the Eastern University community, we covenant together as a community of believer-scholars to pursue the challenge of living out these community ideals. We commit ourselves to promoting a campus atmosphere that is most conducive to personal well-being, service toward others, and the achievement of the University’s distinctive goals, and educational objectives. We will strive to use our talents and time, both in and out of class, for the benefit of the community and the glory of God.

Student Conduct; Statement of Purpose

Student Code of Conduct

Statement of Purpose

Eastern University is “dedicated to ideas, inquiry, and the development of people of faith who will enhance the quality of society and the church.  Toward that end, Eastern will continue to expand its formative role in the world as a university in which knowledge and wisdom are imbued, Christlike engagement is inspired, and stewardship is modeled.” The institution presumes that all who join our faith filled and scholarly community do so for this primary purpose. Accordingly, rules and regulations governing conduct among community members are designed with the specific intention of enhancing the mission and vision of the University. 

As a Christian university, Eastern is an academic community that strives to be characterized by Christian principles in all facets of its common life. While we recognize that there is great diversity among us in terms of commitment and belief as members of the community, we nonetheless submit ourselves to the example of Christ Jesus in our dealings with one another.  His example of love, gentleness, meekness, and goodness shall be the standard that we seek in all of our inter-personal relationships. Individuals who choose to become part of the Eastern University community are asked to adhere to policies that represent high standards of ethical and moral behavior, both on and off campus.

The Student Code of Conduct exists for several distinct purposes. First, the Code helps motivate good behavior, create community, and enhance respect for individual differences while emphasizing a commitment to God’s creation and community. Secondarily, the Code represents limits, a description of behaviors and actions that contradict the nature and purpose of Eastern University. Finally, the Code’s purpose is to facilitate personal growth through values education so that members of the student community are made ready to assume responsibilities within and beyond the campus community. To accomplish these purposes, students who do not uphold the standards of the University, who violate the provisions of the Code, or who fail to fulfill their obligations as members of the Eastern community will be held responsible and accountable for their conduct. 

Behavioral expectations serve the aims and purposes of Eastern University as a Christian university and are exemplified by the following:

  • Academic honesty and integrity

  • Preservation of an uninterrupted, professional, and positive learning environment

  • Conduct conducive to maintaining a genuine Christian environment where personal and spiritual growth are encouraged

  • Respect and equal treatment for all individuals (self and others)

  • Tolerance for diversity and differences of opinion

The following guidelines have been established as behavioral expectations for continued membership in the Eastern University community. 

Jurisdiction

The Student Code of Conduct applies to all students enrolled at Eastern University and visitors primarily at the St. David’s location. Students enrolled at Eastern University at Esperanza College and Palmer Seminary, as well as students enrolled at the Center City, City Avenue, Harrisburg, West Virginia, and Manor College locations are governed by their respective policies and procedures, in conjunction with polices outlined within the Student Code of Conduct.  This Code of Conduct applies to students participating in Eastern University sponsored overseas study programs and study elsewhere programs. The University has a vital interest in the character of its students and may regard their behavior as a reflection of a student’s fitness to be a member of the student body. Accordingly, the Code of Conduct applies to conduct that occurs both on and off the Eastern University St. David’s and branch campuses, and the University reserves the right to sanction any student found responsible for violating the Code. The University will exercise its right to pursue violations of the Code and sanction students in cases where conduct has an adverse impact on the community and its members. Students will be afforded the elements of the process outlined within the Code. The University my impose sanctions up to and including expulsion, whether or not sanctions are imposed by Federal, State, or Local authorities. 

In the event the student withdraws from the University with a disciplinary matter pending, the University retains jurisdiction over that person in the event the student seeks readmission or returns to the University community. It is advisable that all pending matters be adjudicated prior to student reenrollment or employment at the University. The list of prohibited behaviors set forth in the following statements is intended to be illustrative only. The list is not intended to be all-inclusive. Other misconduct, irresponsible behavior, or behavior that is disruptive to the community including without limitation, violations of published University policies, rules or regulations, or criminal statutes violates the Code whether or not specific description is included here. Items that violate state or federal law, the provisions of this Code, or other policies and regulations set forth by the University will be confiscated by appropriate University personnel and not returned. The policies included here may be amended during the course of the academic year as deemed appropriate. 

​​​​​​​Academic Honest and Integrity

Academic integrity is vital to any university community. The Eastern University student is expected to live a life of honesty and integrity consistent with the demands of Christian discipleship. Therefore, dishonesty is regarded by Eastern University as an egregious violation of both the academic and spiritual principles of this community. “According to the Scriptures, followers of Jesus Christ will…be people of integrity whose word can be fully trusted (Psalm 15:4; Matt. 5:33-37).”

Academic policies that relate to community and behavioral expectations are included within this Code and yet, are subordinate to the policies outlined in the applicable University Catalog, academic handbook, or most recent communication from the Academic Dean. View most academic polices.

  1. Identification

“Eastern University is a Christian university dedicated to the preparation of undergraduate, theological and graduate students for thoughtful and productive lives of Christian faith, leadership and service.”  Accordingly, Eastern confidently expects that all students will comport themselves in a manner that promotes the continuance and enhancement of the University’s purposes, ethos, and traditions. Any student found to have committed or attempted to commit the following misconduct is subject to the disciplinary process outlined in Implementing the Code of Conduct Section:

  • Personal Identification: Students are expected to carry identification (E-card) issued by the University. Upon request, students must surrender their ID card to authorized personnel (e.g. Public Safety Officers, Student Development staff, Resident Assistants, or other University Officials). Students must provide accurate information and must comply with the directions of the University personnel in the performance of their duties. 

  • False Identification: Furnishing false identification includes providing a false name, submitting a falsified identification card, tampering with and/or alternating the student ID (E-Card). Additionally, possession of an identification card that falsely identifies a student by name, age, date of birth, or photograph as well as producing or distributing identification cards that falsely identify a person by age, date of birth, or photograph are prohibited.  

  • False Documentation and Statements: Students are prohibited from furnishing or conspiring to furnish the University with false information in the forms of forgery, alteration, or misrepresentation in documentation, records, and/or written or oral statements. 

  1. Academic Dishonesty

Since academic dishonesty takes place whenever anyone undermines the academic integrity of the institution or attempts to gain an unfair advantage over others, this list is not and cannot be exhaustive. The student is responsible to become familiar with acceptable standards for research and documentation and to abide by them. Any student found to have committed or attempted to commit the following misconduct is subject to the disciplinary process outlined. Academic dishonesty includes but is not limited to:

  1. Plagiarism: Plagiarism is defined as presenting another person’s words, work or opinions as one’s own. This includes the presentation of words, pictures, ideas or artwork that are not your own, as if they were your own in spoken, written, or visual form. In written work, three or more words taken directly from another author must be quoted and cited appropriately. The source of distinctive ideas must be attributed. The words or ideas of another are not made your won simply by paraphrasing. 
    • Fabrication of data or material: Fabricating material includes creating or augmenting data, evidence, or statistics to support or represent your original research. 

    • Falsifying material content: Submitting a paper or project written by another student or person as if it was your own is akin to theft or lying. Such dishonesty, threatens the integrity not only of the individual student, but also of the university community as a whole. Falsifying material content also includes submitting a paper written by you for another course or occasion without the explicit knowledge and consent of that instructor. 

    • Cheating: Cheating includes trying to give or obtain information about a test or exam when the instructor states that it is to be confidential. Cheating extends to trying to take someone else’s’ exam, or having someone take one’s own exam. While taking a test, exam, or quiz, students shall rely on their own mastery of the subject matter and not attempt to receive help in any way not explicitly approved by the instructor. This includes the use of notes, study aids, or another’s work for both in person and online tests and examinations.  

    • Assisting in or contributing to academic dishonesty: Students who are found helping or attempting to help others commit an act of academic dishonesty will be held responsible to the Code. This includes situations in which one-student copies from or uses another student’s work (past or present). Students are responsible for ensuring that their work is not used improperly by others. This does not include group projects where the instructor directs collaboration. 

A student who commits an act of academic dishonesty will receive disciplinary sanctions, which may include failure of the course or suspension from the University. Given the serious consequences of academic dishonesty, the student is encouraged to discuss any difficulties openly with the appropriate instructor instead of resorting to dishonest conduct.

Processes and Penalties for Academic Dishonesty

All cases of academic dishonesty will be reviewed and adjudicated by the instructor. The instructor will submit case notes to the Academic Dean and the Dean of Students or his/her/their designee. As academic dishonesty constitutes a violation of both the academic and spiritual principles of the University community, Academic Deans and/or The Office of the Provost will communicate regularly with the Office for Student Development regarding such instances. As such, disciplinary action may occur at both the course and University level. 

The Provost and Academic Deans have the discretion to modify the following procedures at any time during a specific investigation or adjudication, as circumstances warrant. Nothing contained in these procedures is intended to create, or be interpreted as creating, any contractual rights on the part of any student.

Academic Penalty:

In the event academic honesty is violated, according to the definition adopted by the faculty and whatever additional definition the instructor has published to his/her/their students, the instructor may do one of the following things, according to his/her assessment of the severity of the infraction and any extenuating circumstances. 

  • Assign a grade of F or “0%” on the paper, project or examination but allow resubmission, resulting in a maximum combined grade of C. 

  • Assign a grade of F or “0%” on the paper, project or examination without the opportunity for resubmission. 

  • Assign a grade of F in the course. 

Students may appeal the allegation of academic dishonesty and their grade through the University procedure for resolving grade disputes. 

Disciplinary Penalty:

All cases of academic dishonesty will be reviewed by the Dean of Students or his/her/their designee for possible disciplinary action. Any disciplinary action will occur in addition to the academic penalty. Disciplinary penalties may include educational initiatives, disciplinary probation, suspension or disciplinary dismissal.

  1. Classroom Behavior Expectations

The primary responsibility for managing the classroom environment rests with the faculty. Students who engage in any prohibited to unlawful acts may be directed by the faculty member to leave the class. Behavior that a reasonable person would view as substantially or repeatedly interfering with the conduct of a class or conduct that is disruptive, disrespectful, or threatening will not be tolerated. In addition to academic measures that may be taken, behavioral infractions may be resolved through the Student Code of Conduct. 

The list of prohibited behaviors set forth in the following statements is intended to be illustrative only. The list is not intended to be all-inclusive. Other misconduct, irresponsible behavior, or behavior that is disruptive to the community including without limitation, violations of published University policies, rules or regulations, or criminal statutes violates the Code whether or not specific description is included here. Items that violate state or federal law, the provisions of this Code, or other policies and regulations set forth by the University will be confiscated by appropriate University personnel and not returned. The policies included here may be amended during the course of the academic year as deemed appropriate.

Environmental Expectations

Environmental Expectations

The creation of a safe and peaceful environment where both people and property are respected is the responsibility of every community member. At Eastern University we believe that “we are to care not only for people throughout the world, but also for creation itself as responsible stewards of the environment and other physical resources.” Consistent with this environment, illegal, offensive, and dangerous behaviors, including but not limited to those listed below are prohibited. Any student found to have committed or attempted to commit the following misconduct is subject to the disciplinary process outlined in Implementing the Code of Conduct Section:

1. Facilities Use

Facilities on campus are designed to support the living and learning atmosphere of Eastern University. Community members are expected to use facilities as they have been intended. All Eastern University community members should have the opportunity for person and property to feel safe and respected while utilizing campus facilities. 

  • Unauthorized Entry: Unpermitted entry includes forcible entry, or unauthorized entry of buildings, student rooms, structures, facilities, and roofs. Entry or attempted entry to any University residence hall after closing for breaks is also unauthorized. 

  • Keys: Unauthorized use, conspiracy or attempt at unauthorized use, distribution, duplication, or possession of keys, access codes or access cards issued for any University building, facility, or laboratory. 

  • Door Entrance and Egress: propping open or otherwise tampering with any door in an attempt to defeat the closing or locking mechanism, or attempts to circumvent the security of the doors. Opening “exit only” doors to provide access. Utilizing “exit only” or “emergency exit only” doors for any purpose outside of that listed. 

  1. Destruction of Property

Intentionally, recklessly, or negligently damaging, destroying, or defacing, or tampering with University property or the property of another is prohibited.  This includes but is not limited to:

  • Tampering with, in any way, E-Card access readers or supporting equipment (door latches, wiring, and alarms).

  • Tampering with, altering, or disarming the fire safety, sprinklers, or life safety equipment. 

  1. Dangerous Practices

Given the imperative to love our neighbors as ourselves, students are expected to avoid behavior that is malicious or poses any risk or injury to individuals inside and outside of the community. This includes but is not limited to:

  • Endangerment: Engaging in any activity that endangers the health, safety, well-being, or property of themselves or another member of the Eastern community or institution. 

  • Weapons: Possession, sale, production, purchase, or use of any explosives, fire-works, incendiary devices, BB/pellet guns, paintball guns, lethal weapons* or reasonable facsimile. 

*As outlined in the University’s official Weapons, Firearms, and Dangerous Devices Policy, lethal weapons includes but is not limited to: any firearm, shotgun, rifle, pistol, knife, cutting instrument, bow, arrows, nunchaku, BB guns, paintball gun, pellet gun and any other tool, instrument or implement capable of inflicting serious bodily injury. 

  • Fire Safety: Falsely activating a fire alarm, or tampering with a security, fire, or life safety system; failure to evacuate a building when a fire alarm is sounded; obstructing with person or property fire escape egress; storing combustible liquids; failure to abide by other communicated and posted fires safety protocols as outlined in buildings or in the Residence Life policies section. 

  • Hover Boards: Use of hover boards in University buildings, residence halls, and facilities is strictly prohibited due to fire risks. 

  1. Theft

Theft of property or services, attempted theft of property or services, possession of stolen property, or conspiracy to steal violated the environmental and behavioral expectations set forth by Eastern University. 

  • University Item Appropriation: The appropriate or attempted appropriation of dining services equipment, laboratory equipment, library books, or University property are prohibited and will be adjudicated as theft and subject to sanctions outlined in Implementing the Code of Conduct Section. 

  • E-Card, Credit Card Use: Unauthorized use or attempted use of another’s E-card, debit card, credit card, or the like to purchase goods or services to obtain property will be adjudicated as theft and subject to sanctions outlined in Implementing the Code of Conduct Section. 

  1. Smoking

Eastern University has been a smoke free campus since 1991, an effort led by the student body. In this commitment of stewardship to both our environment and our community member’s health the following products and behaviors are not permitted on campus, on adjacent properties, in University rented properties, or while attending University related events: tobacco products including cigarettes, cigars, pipes, and cloves;  and e-cigarettes, e-hookahs, Juul vaporizers, or similar electronic vaping devices. Items that violate state or federal law, the provisions of this Code, or other policies and regulations set forth by the University will be confiscated by appropriate University personnel and not returned.

  1. Alcohol

In accordance with The Drug Free Schools and Communities Act of 1989 (101-226, 20 U.S.C. § 1011i) and its implementing regulations (34 CFR Part 86.100) the following expectations and prohibited behaviors serve as the written standards of conduct that clearly prohibit the unlawful possession, use or distribution of alcohol by students as well as communicate the university policies prohibiting alcohol use and distribution by students.  

Pennsylvania State Law

Pennsylvania state law provides that it is unlawful for anyone under the age of 21 to:

  • Possess, consume, purchase, attempt to purchase, or transport alcoholic beverages.

  • Falsely represent oneself as 21 years of age in order for the purpose of procuring any alcoholic beverage. 

  • Attempt to obtain alcoholic beverage by using the identification card of another or by using an identification card that has not been legally issued. 

Pennsylvania state law also provides that it is unlawful to: 

  • Furnish alcoholic beverages to anyone who is under the age of 21. 

  • Appear in any public place manifestly under the influence of alcohol. 

  • Drive, operate or be in physical control of the movement of a vehicle or bicycle while under the influence of alcohol and/or drugs. 

The University reserves the right to sanction students who violate the state law (both on and off campus) or any of the following provisions. Violations may result in a range of sanctions as outlined in  Implementing the Code of Conduct Section (Sanctions could include warnings, educational provisions, fines, disciplinary probation and up to and including suspension or expulsion from the University). 

University Alcohol Policies

In addition to upholding and honoring all PA state laws and as a Christ-centered academic institution, Eastern University sets additional behavioral expectations for students regarding alcohol possession and consumption. Eastern University acknowledges that within the evangelical community there are differing perspectives about the role of alcohol in a Christian’s life. We believe alcohol to be detrimental to the living-learning community and as such, Eastern University is a dry campus. 

The alcohol policy of Eastern University prohibits the following, regardless of age: 

  • To possess, consume, purchase, attempt to purchase, or transport alcoholic beverages on campus, or in campus-affiliated buildings. 

  • Students may not have anyone possess or consume alcoholic beverages in their Eastern University provided residence hall room/apartment. 

  • Alcoholic beverages may not be possessed or consumed in academic or administrative areas of campus without authorization from the appropriate university authority. 

  • The use or possession of paraphernalia specifically associated  and contributing to the consumption of alcohol (e.g. funnels, beer-pong tables, any item associated with drinking games). 

  • The possession or presence of empty alcoholic beverage containers.

  • Displaying alcoholic beverage signs, decoration, or propaganda in outward facing windows or as ornamental use where it can be viewed publicly. 

  • Disruptive or disorderly conducted related to excessive consumption of alcohol either on or off campus, including but not limited to conduct when returning to campus intoxicated. 

  • Driving on campus or in the local community while under the influence of alcohol or drugs. 

  • Students or student organizations responsible for organizing non-University sponsored events that result in underage or excessive alcohol consumption, misbehavior, or criminal activity will be subject to university sanctions at the individual and organizational level. A range of sanctions will be considered up to and including suspension from the University. 

Enforcement and Sanctioning for Alcohol Policies

  • Items found that violate this policy will be confiscated by appropriate University personnel and not returned.

  • When a suspected violation of the alcohol policy is encountered by University staff in a residence hall room or apartment, University staff may enter rooms to address policy violations, confiscate container of alcohol (whether full, partial, or empty), and disperse guests, if appropriate. University staff may open and inspect refrigerator(s) and /or coolers in order to remove alcohol from the premises. Students are expected to comply with University staff in their efforts. 

  • The University reserves the right to sanction residents where a violation occurs regardless if the alcohol containers are empty or full, decorative or otherwise, and whether or not the residents are present at the time of the violation. 

  • When a student is found responsible for an alcohol policy offense, the University reserves the right to notify parents/legal guardian(s) about the disciplinary status consistent with the provisions of the Family Educational Rights and Privacy Act (FERPA). 

  • Conduct hearing and possible sanctions are outlined in Implementing the Code of Conduct Section. 

  1. Drugs

In accordance with The Drug Free Schools and Communities Act of 1989 (101-226, 20 U.S.C. § 1011i) and its implementing regulations (34 CFR Part 86.100) the following expectations and prohibited behaviors serve as the written standards of conduct that clearly prohibit the unlawful possession, use or distribution of illicit drugs by students as well as communicate the university policies prohibiting drug use and distribution by students.  

University Drug Policies

In addition to upholding and honoring all federal, PA state and local laws and as a Christ-centered academic institution Eastern University sets additional behavioral expectations for students regarding drug possession and consumption. 

  • The sale, production, and/or distribution of all illegal drugs including but not limited to cocaine and its derivatives, cannabis, barbiturates, amphetamines, hallucinogens, and other addictive or illegal substances.

  • The use of prescription medications without a valid prescription.

  •  Students with prescribed medications who misuse, sell, or distribute those medications may be in violation of the Code of Conduct. 

  • The use or possession of paraphernalia specifically associated with drug use (e.g. bongs, pipes, rolling papers, hookahs, grinders, scales, etc). 

  • Driving on campus or in the local community while under the influence of illegal or controlled substances. 

  • Disruptive or disorderly conducted related to of illegal or controlled substance use either on or off campus, including but not limited to conduct when returning to campus under the influence. 

Enforcement and Sanctioning for Drug Policies

  • Items found that violate this policy will be confiscated by appropriate University personnel and not returned. The University will follow state and local laws and turn in any drug or drug related paraphernalia and information as required by governing authorities and guidelines. 

  • The University reserves the right to sanction students in cases where indicia of use are present, but where no cannabis or drugs are recovered. Indicia of use may include, but are not limited to: the odor of cannabis, the presence of drug paraphernalia, lack of cooperation or attempts to mask odors, deliberate attempts to block airways or other such behaviors designed to avoid detection. 

  • All students found responsible for violations of the drug policy must comply with educational sanctions as specified by the conduct officer. 

  • When a student is found responsible for a drug policy offense, the University reserves the right to notify parents/legal guardian(s) about the disciplinary status consistent with the provisions of the Family Educational Rights and Privacy Act (FERPA). 

  • Conduct hearing and possible sanctions are outlined in Implementing the Code of Conduct Section. 

  1. Medical Assistance for Alcohol and Other Drugs

In keeping the Christian values that promote a caring community and since the health and safety of students is our primary concern to the University, students should contact a University official when medical assistance is needed for another individual who is intoxicated or impaired. In these cases, students should contact a Resident Assistant, Resident Director, Public Safety Officer or call for emergency assistance. 

Students who seek medical assistance for an intoxicated/impaired students will not be subject to the formal University disciplinary action, if they too are impaired/intoxicated at the time of notification. Similarly, students who report or seek assistance for another students for incidents involving potential sexual assault, sexual harassment, or other sexual misconduct or other crimes of violence will not be subject to the formal University Alcohol and Drug Policies for any ingestion of alcohol or other drugs at the time of incident or notification, Intoxication or drug use, however, will not be defense to a student charged with such misconduct. In addition, this policy does not preclude disciplinary action for other violations of University policies and does not prevent action by outside local or state authorities. Students who do report an incident will have the opportunity for educational follow-up, organized through the Dean of Students Office. 

  1. Gambling

Eastern University expects students to abide by federal and state laws prohibiting illegal gambling.  Such activity includes but is not limited to: betting on, wagering on, or selling pools on any athletic event; possessing on one’s person or premises any card, book, or other device for registering bets; knowingly permitting the use of one’s phone, computer, or other device for illegal gambling; offering, soliciting, or accepting a bribe to influence the outcome of an athletic event; and involvement in bookmaking or wagering pools with respect to sporting events. 

Student organizations planning fundraising events should confer with policies as outlined for Clubs and Organizations. Student leaders should consult with the Assistant Dean of Students to ensure that fundraising, auctions, and raffles adhere to University procedure and do not violate the Code of Conduct. 

Students found responsible for violations will be sanctioned as outlined in Implementing the Code of Conduct Section. 

  1. Guest and Visitation Policies

The University’s policies regarding guest and visitation are anchored in safety, rights and privacy of roommates, academic atmosphere, and community conducive to spiritual growth and formation. 

The misuse of guest and visitation policies or visitation hours constitutes a violation of the Code of Conduct and may result in fines, disciplinary action and/or withdrawal of visitation privileges. Additional possible sanctions are outlined in Implementing the Code of Conduct Section.  

The University reserves the right to revoke guest and visitation privileges for individual students, or rooms/suites/apartments as necessary. 

Guests

Guest visits should be limited in duration and respectful of roommate relationships and the building community. For the purposes of this policy guests are defined as students who do not live in the residence hall, family members and non-university visitors.  If the presence of a guest infringes on the rights of the roommate or the building residents, the guest must leave.

  • Residential students should accompany non-university visitors, and guests who do not reside in the same residence halls at all times. Residents may be held responsible for damages or violations of university policy by their guest. 

Overnight Guests

Overnight guests should occur on a limited and infrequent basis. Overnight guests must abide by the visitation hours. All overnight guests are required to register with Residence Life staff. Registration forms should be properly filled out by 8:00 pm the evening before the first overnight stay. Guests are required to stay with their host for the entirety of their visit and to abide by all policies outlined in the Code of Student Conduct.

  • Residential students are permitted 5 overnight guests per semester per residential student. 

Visitation Hours

Residents are permitted guests of the opposite sex or intimate partners during designated visitation hours which exist as such: 

Sun., Mon., Tues., Thur. 1:00 pm – 11:00 pm

Wed. No Visitation Hours

Fri., Sat., 1:00 pm – 1:00 am

  • Residents are required to maintain an open door when hosting guests of the opposite sex or intimate partners. 

  • Visitation to the extent of co-habitation is not permitted by the university and is considered a violation of the Code of Conduct. 

  • Visitation hours may be extended for special occasions, in this case the change in hours would be clearly posted and communicated to residential students.

  • Visitation hours may be further restricted at low occupancy times or to enhance the academic atmosphere. Restrictions to visitation hours would be clearly posted and communicated to residential students. 

  • In designated upperclassmen residence hall(s), students have the option for closing the room door during the visitation hours which exist as such:

Sun., Mon., Tues., Thur. 1:00 pm – 11:00 pm
Wed. No Visitation Hours
Fri., Sat., 1:00 pm – 1:00 am

For the 2019-2020 academic year the designated upperclassmen residence hall(s) is Eagle Residence Hall, Gallup Apartments, Hainer Apartment. Apartment visitation hours extend from 1:00 pm – 1:00 am every day. 

  1. University IT Policies

Eastern University provides access to both an internal campus network and to the Internet. While such access, used appropriately, legitimately advances the academic mission of the University, there is also the possibility for its misuse. The Policy on Computing and Network Ethics is intended to provide guidelines for the use of network resources that both reflect the Mission Statement of the University, and protect community members and others from harm. 

The list of prohibited behaviors set forth in the following statements is intended to be illustrative only. The list is not intended to be all-inclusive. Other misconduct, irresponsible behavior, or behavior that is disruptive to the community including without limitation, violations of published University policies, rules or regulations, or criminal statutes violates the Code whether or not specific description is included here. Items that violate state or federal law, the provisions of this Code, or other policies and regulations set forth by the University will be confiscated by appropriate University personnel and not returned. The policies included here may be amended during the course of the academic year as deemed appropriate.

Relational Expectations

Among the strongest expectations for any voluntary community are those defining behaviors between and among its members. 

As Eastern’s Foundational Commitments attest, “our commitments lead us to work towards shaping a campus community that embodies values of Christian witness, caring and compassion, justice and integrity, competence and affirmation.  We wish to treat each member of the campus community with fairness, dignity, and respect, seeking a spirit of unity and harmony as we join together to achieve our common mission.”  

Because Eastern University is Christian University and a Christian community, we are concerned with establishing standards of conduct consistent with a Christian lifestyle. We believe these standards flow from biblical values and from our commitment to be witnesses to one another. We seek to reflect the message of Jesus Christ and the teachings of the Gospels. We also believe these standards are in the best interests of each individual student as well as the community as a whole. Therefore, insensitive, disrespectful, harassing, threatening, obscene, or violent behavior is considered most egregious. 

Any student found to have committed or attempted to commit the following misconduct, including but not limited to the behaviors listed below, is subject to the disciplinary process outlined in Implementing the Code of Conduct Section: 

  1. Bullying

Verbal threats or abuse, harassment, intimidation, threatened and/or actual physical assault, disregard for the rights and welfare of others, activities that cause or threaten emotional, mental, or physical harm or suffering; actions or words that demean the dignity of an individual, actions that interfere with or cause interference with another student's academic performance and/or process.

Defamation of others through word, print, visual media, or other mediums is subject investigation and adjudication through this code. 

  1. Hazing

Eastern University is committed to fostering a “genuine community where individuals show compassion and friendship towards others in the spirit of Christian love” (Eastern University Foundational Commitments, Section 5). Because this commitment is rooted in our deeply held belief that all human beings are created in the “image of God as an expression of God’s eternal love” (Eastern University Faith Statement, Section 1), we find the practice of hazing to be a distortion of true Christian community that devalues personhood and thus it is incompatible with our beliefs and practices.

Hazing is illegal in the Commonwealth of Pennsylvania and under Commonwealth law may be considered a “summary offense” or “misdemeanor of the third degree” (PA Senate Bill 1090). Hazing of any kind will not be tolerated at Eastern University and any acts of hazing will be considered serious violations of university policy.

Definition of Hazing

Eastern University supports and will enforce the Commonwealth of Pennsylvania definition of hazing (PA Senate Bill 1090). A person commits hazing when:

...the person intentionally, knowingly or recklessly, for the purpose of initiating, admitting or affiliating a minor or student into or with an organization, or for the purpose of continuing or enhancing a minor or student's membership or status in an organization, causes, coerces or forces a minor or student to do any of the following:

  • Violate Federal or State criminal law.

  • Consume any food, liquid, alcoholic liquid, drug or other substance which subjects the minor or student to a risk of emotional or physical harm.

  •  Endure brutality of a physical nature, including whipping, beating, branding, calisthenics or exposure to the elements.

  •  Endure brutality of a mental nature, including activity adversely affecting the mental health or dignity of the individual, sleep deprivation, exclusion from social contact or conduct that could result in extreme embarrassment.

  • Endure brutality of a sexual nature.

  • Endure any other activity that creates a reasonable likelihood of bodily injury to the minor or student.

Even if no malicious intent is present, an activity may still be considered hazing if it is directed at any student(s) in a group in order to subject them to abusive, humiliating, harassing, degrading, or any dangerous activity (this may also include ‘pranks’).

Reporting of Hazing

It is a violation of Eastern University hazing policy that a student should fail to report a known or suspected incident of hazing. A known or suspected incident of hazing may be reported to the Assistant Dean of Residence and Student Life in person at the Office for Student Development (Walton 200), by phone by calling 610-225-5575, or by emailing studev@eastern.edu .

Limited Immunity for Self-Reporting

Eastern University offers limited immunity for individuals that report activities that may fall within the University definition of hazing even if his/her personal conduct is in violation of the hazing policy. Immunity may be granted if the individual self-reports an activity of hazing while seeking the immediate medical attention for him/herself or for another individual experiencing a medical emergency. 

Immunity may also be granted for self-reports of which the University had not obtained previous knowledge of the incident. However, if an individual who is a victim of the hazing incident makes a complaint, or if the University had prior knowledge of the hazing activity from another source, the University will process the incident per the standard judicial process.

A decision to grant immunity means that the University will not independently pursue disciplinary action against the self-reporting individual.

Process and Sanctions for Violations of Hazing Policy:

Reports and complaints of hazing will be investigated thoroughly. All violations of the Eastern

University Hazing Policy will be adjudicated per the Implementing the Code of Conduct section outlined within. 

  • Sanctions: Pursuant to Pennsylvania law (PA Senate Bill 1090), any individual or organization which participates in hazing may face any or all of the following sanctions from the University:

    • The imposition of fines.

    • The withholding of diplomas or transcripts pending compliance with rules or payment of fines.

    • The rescission of permission for the organization to operate on campus or school property or to otherwise operate under the sanction or recognition of the institution or secondary school.

    • The imposition of probation, suspension, dismissal, or expulsion.

  1. Racial and Ethnic Intimidation and Harassment

It is the intent of Eastern University to maintain an educational environment free of racial incidents and harassment on the basis of race, color, or national origin. 

The Commonwealth of Pennsylvania or federal law considers certain crimes to be more serious when motivated by hatred or malice toward race, color, religion, or national origin of another group. These underlying offenses include but are not limited to crimes against persons such as harassment, terroristic threats, assaults and damages to or vandalism of property. Victims should immediately report any such activities to The Office for Student Development, The Dean of Students, or The Department of Public Safety. 

The use of racial or ethnocentric invectives, epithets, utterances or physical acts or threats (written or spoken) used to attack or injure another individual is prohibited. Conduct consisting of different treatment on the basis of race or the existence of a racially hostile environment will not be tolerated. The University will take reasonable steps to eliminate such conduct and will attempt to prevent its recurrence. 

Such conduct or hostility is inconsistent with the federal law and the values of Eastern University. Students who engage in racial harassment will be subject to the full range of sanctions outlined in Implementing the Code of Conduct section. 

  1. Indecent Conduct

In keeping with University community standards and in alignment with the values of Eastern University, conduct which is lewd or conduct a reasonable person would find offensive, affronting, and/or alarming is subject to be sanctioned under the Code of Conduct. Depending on the nature of the incident, indecent conduct may be considered a violations of the University’s Sexual Assault, Sexual Harassment, or Sexual Misconduct Policy. 

Additionally, incident conduct includes but is not limited to any unauthorized use of audio or video recording on Eastern’s premises without the Eastern community member’s prior knowledge and consent when such recording is likely to cause injury or distress. This includes but is not limited to surreptitiously taking pictures pf another person in a gym, locker room, or restroom. 

  1. Retaliation

Retaliation, intimidation, or coercion directed against any member of the community, anyone who intends to register a complaint or anyone who has done so will be considered a violation of this Code. 

Any member of the community who, after appropriate investigation, is determined to have retaliated against a complainant or one who expresses the intent to complain (or against any other party involved) will be subject to disciplinary action. If any member of the Eastern University community believes they have been retaliated against, that person should consult immediately with the Office for Student Development, the Dean of Students, or a responsible University authority. 

  1. Sexual Intimacy

As a Christian community, Eastern University expects a sexual lifestyle that is consistent with our understanding of biblical teaching. For our community, sexual intimacy and specifically the genuine and complete expression of love through sexual union requires a commitment to living and sharing a life in marriage. It is the University’s position that sexual intimacy is prohibited outside the commitment and bond of marriage. The University reserves the right to take action under the Code of Conduct for students found in violation of this policy.  

  1. Sexual Assault/ Sexual Harassment / Sexual Misconduct Title IX

Acts of sexual assault, sexual harassment, and other sexual misconduct are violations of this Code of Conduct and Title IX, and may constitute crimes. More detailed policy and definitions are outlined under the Sexual Discrimination and Title IX Policy. These policies are incorporated by reference into this Code of Conduct. Resources and accommodations are available to individuals who have been subjected to sexual assault, sexual harassment, or other sexual misconduct regardless of whether a formal complaint is filed under this Code. 

Persons found responsible for acts of sexual assault, sexual misconduct, or other sexual misconduct are subject to the full range of sanctions as listed in Implementing the Code of Conduct section. These sanctions include suspension and expulsion.

Residence Life Policies

The Office for Student Development is committed to providing students with a residential experience that enhances and extends the educational mission of the University. The Office sets the following policies, procedures, and regulations for residential students and their guests and expects students to adhere to these guidelines as we seek to form a community that is welcoming, safe, and conducive to learning for all of our residential students. 

While living in community at Eastern University, you are likely to meet people who are different than you. Eastern University, as stated in our mission, seeks to " treat each member of the campus community with fairness, dignity, and respect, seeking a spirit of unity and harmony as we join together to achieve our common mission."  As such, Eastern University is committed to welcoming and housing all admitted undergraduate students and does not discriminate on the basis of race, color, religion, sex, age, national origin, physical or mental ability, or sexual orientation, with the goal of "fostering an environment where diversity is appreciated and reconciliation is practiced." 

Students found in violation of these policies will be subject to disciplinary action under the Student Code of Conduct. These policies may be amended during the course of the academic year as the University deems appropriate.

  1. Residence Requirements

Eastern University’s St. David’s campus is a residential campus. As such, Eastern University guarantees and expects all undergraduate residential students to live on campus. 

2. Assignments

Housing assignments are the exclusive responsibility of the Office for Student Development and are typically implemented through the Housing Coordinator. The Office reserves the right to change or modify housing assignments and to fill housing vacancies as necessary.  Students may not change assignments without written authorization from the Office for Student Development. Students who change assignments without authorization are subjected to disciplinary action. 

Eastern University housing assignments and roommate placements are based on information submitted in the Housing Preferences Form. Questions regarding housing assignments and roommate placements will be addressed through the Housing Coordinator and the Office for Student Development. Questions and requests will be handled with sensitivity and an ethic of care.   

Housing assignments are reserved for full-time, undergraduate students matriculated at the University. 

3. Move in/Move Out

Move-in and move-out dates and times are established by the Office for Student Development. Students must move-in and move-out according to these dates and times. Failure to do so may result in a daily fine. The Office for Student Development does not permit students to access their residence halls/apartments prior to the scheduled move-in dates or remain in their housing assignments beyond scheduled move-out dates unless a University staff person or faculty member specifically sponsors that student for participation in an approved, University sponsored and supervised activity. Requests for early move-in dates outside of approved sponsored events are subject to review and approval and students will be charged a daily fee. All University policies and provisions of the housing contract are in effect for all students given permission to arrive early or remain late. 

4. Lounge Utilization / Furniture

Lounges are provided for the use of all building residents. Lounge and public furniture may not be moved into rooms or apartments for personal use. Each resident found with lounge furniture in his/her/their room or apartment is subject to disciplinary action. 

5. Personal Property

Students are required to remove all personal property and furnishings (e.g. couches, chairs, rugs, electrical appliances) from their room/apartment prior to the check-out at the end of the academic year or when vacated the housing assignment. Students will be charged a labor and removal fee for items left in spaces and forfeit the right of ownership of these belongings. The University assumes no legal obligation to pay for loss of, or damage to, items of student’s personal property occurring on campus or in its building or storage areas.

Personal property must be stored in residential room assignment. Students are not permitted to store personal property in hallways, lounges, bathrooms, stairwells, laundry rooms, or other common areas.  

It is highly recommend that students insure their own personal property through a parental homeowner’s insurance or through renters/tenants insurance policy. 

6. Pets

For health and safety reasons, pets are not permitted in the University residence halls or apartments, with the exception of a small, non-electric fish tank without a filter. Animals required to assist students with documented needs are approved once the completion of university procedures as identified by the Cushing Center and in conjunction with University Housing is achieved.  

7. Room Changes

Resident interested in changing their room assignment must obtain and complete the room change request with the Housing Coordinator. In all cases, changes must be approved by the Housing Coordinator.  In the event that a room change is request is precipitated by a roommate conflict, room changes will only be approved after other methods of resolving the conflict were tried. Mediation of conflict may be facilitated by the RA and/or RD. And, every effort should be made by the residents to resolve the issues. 

Students who change room assignments without the proper approval may be subjected to daily fines, reassignment, disciplinary action, and/or termination of their housing contract. 

8. Room Condition / Damage Assessments

The condition of the residence hall rooms and campus apartments are assessed by Residence Life staff prior to fall semester start date. The condition is documents on the Room Condition Form. Students are provided with the opportunity to review and make necessary adjustments to the Room Condition Form for a period of time following move in. 

During occupancy, students are not permitted to affix construction of any kind to the walls, ceiling, or floors.  Residents may not drill holes, or permanently attach objects to the walls, ceiling, floor, doors, windows, or furnishings. Decorations should be mounted to the wall to avoid marring the painted surface when removed. Tape, duct tape, nails, tacks, and screws are prohibited, as they damage wall surfaces. Residents may not attach stickers to doors, windows, walls, ceilings, furnishings and should make every attempt to remove command hooks and strips when vacating the housing assignment. Residents may not paint any area of university facilities. 

Upon departure, residents are expected to return their rooms to return their rooms/apartments to their original condition. Prior to the close of the academic year, students will be provided with detailed information concerning expectations for the condition for their room/ apartment at the time of departure. After check-out Residence Life staff will assess each room against the original Room Condition Form. Occupants will be held individually or jointly responsible for damages or missing furniture that were not specified on the original Room Condition Form. Residents may be held financially responsible for damages to common areas and equipment (e.g. hallways, lounges, bathrooms), when the students responsible for those damages do not claim responsibility and cannot be identified. 

9. Room Furnishings

Room furnishings provided by the University must remain in rooms and/or apartments at all times. At no time may students remove room furnishings, including, but limited to, mattresses and desk chairs. Requests for exemptions should be submitted through the Housing Coordinator. 

10. Semester Breaks Periods

Students are not permitted to remain in the residence halls during semester break periods without authorization from the Office for Students Development. 

Requests can be made through the break housing request process, as orchestrated and approved by the Housing Coordinator. The Office for Student Development reserves the right to approve or deny requests as necessary. Residents who attempt to remain in the halls without authorization are subject to daily fines and disciplinary action.

University rules and policies remain in effect unless otherwise communicated. 

11. Terms of Occupancy

In signing the University Housing Contract, students agree to occupy the space they have been assigned on or after the date specified by the University and to vacate their assignment within 24 hours of their last examination or at the conclusion of a full-time academic internship, graduation, suspension, withdraw, or termination of full-time student status. 

12. Behavioral Responsibilities

Living in community requires sensitivity toward and respect for the needs of others. As eastern University’ primary enterprise is education, the following policies are intended to protect the right of each student to enjoy an educationally purposeful residential environment. 

13. Academic Atmosphere

As residential living is intended to complement a student’s academic pursuits, other activities are appropriately subordinate to an individual’s desire to study. Toward that end, each residence hall will maintain Quiet Hours from 9:00 pm to 8:00 am, Sunday through Thursday and 11:00 pm to 8 am on weekends. During those hours, students and guests are expected to refrain from activity that is disruptive to the residential community.  During exam periods residence hall Quiet Hours will extend to include 24 hours each study and exam day.

When Quiet Hours are not in effect, consideration and respect for others should continue to guide student and guest behavior and activities. 

14. Disruptive Behavior

The University reserves the right to reassign or temporarily revoke on-campus housing or take appropriate action as deemed necessary, without a formal hearing, for those students whose behavior is considered disruptive or potentially detrimental to the individual, roommates, and/or others in the residential community. 

15. Unauthorized Recording Equipment

As it is an infringement on the privacy of others, the use of hidden/unauthorized surveillance equipment (e.g. cameras, video cameras, webcams, and recorders, monitoring devices) is strictly prohibited in the residence halls. 

16. Safety and Security Responsibilities

The Office for Student Development expects all members of the Eastern University community to be active participants in the creation and maintenance of a secure and safe residential environment.  Toward that end both residents and non-residents are expected to adhere to the following policies: 

Dangerous Practices

The following are defined as particularly dangerous behaviors in a residential community. Students found engaging in these behaviors may be subject to the disciplinary action as outlined within. 

  • Blocking or preventing the use of room doors, hallways, exit doors, and stairwells. 

  • Actions that compromise the security or residents including, but not limited to, propping open or otherwise tampering with the locking mechanisms of interior or exterior doors.

  • Entering or misusing restricted areas such as roofs, balconies, fire escapes, attics, workrooms, or storage areas. 

  • Possession, use, or storage of flammable/combustible materials or liquids, including outdoor grills (prior permission needed for apartment spaces). 

  • Individual or group activities that may lead to injury or destruction of property including, but not limited to, ball games and sports played in the halls. 

  • Removal or damage of exit signs, emergency phones, or other safety devices. 

  • Tampering with fire safety equipment such as extinguishers, smoke detectors, sprinklers, and alarms. 

  • Throwing any object or substance with potential of defacing or damaging personal or University property or causing personal injury or disruption. 

    Electrical Appliances

Because of their potential contribution to accidental fires and unsanitary health conditions and in an effort to conserve energy, the following electrical appliances are restricted or prohibited in all University residences. Students found in violation of these policies are subject to immediate confiscation and disposal of appliance(s) and referral for disciplinary action. 

  • Hot plates, induction cooktops, personal space heaters, and any appliance with an open heating element are prohibited. 

  • Toasters or open coils, George Forman grills, electric woks, crock pots, pressure cookers, griddles are prohibited (permission needed for exemptions to policy). 

  • All lamps and appliances should be UL approved. Halogen lamps are prohibited. 

  • Air conditioners for personal use are prohibited. Students requiring air conditioning due to a documented medical necessity should contact the Disability Accommodations Counselor through the Cushing Center for Counseling and Academic Support. 

  • Refrigerators are restricted to 4 cubic foot unit per residence hall room. 

  • Extension cords and surge protectors should be UL approved and not rated less than 125 volts/15 amperes. Residents should employ prudent use of surge protectors to protect property from unexpected electrical damage. 

    17 . Fire Safety

Alarms

Students may not disregard a fire alarm or refuse to evacuate a building where an alarm is sounding , regardless of its nature (drill, false alarm, or actual alter). Residents who fail to evacuate a building in a voluntary and timely manner will be subject to disciplinary action. 

Candles / Open Flames: 

Candles (of any type or form, whether decorative or functional), open flames, candle warmers, and the use of incense, are all prohibited in the University residence halls and apartments. Prohibited items will be confiscated and not returned. Violations may result in disciplinary action under the Code of Conduct. 

Equipment

Tampering with or the misuse of fire safety equipment is considered exceptionally dangerous behavior in a residential community and represents a serious breach of community safety standards. See section on Residence Life policies, dangerous practices, section 3.A. 

18. Food Preparations / Storage / Trash Disposal

Storage and food preparation in residence hall rooms frequently contributes to electrical overload as well as fire hazard, sanitary and health concerns. As a result, meal preparation in the residence hall rooms should be kept to a minimum. Additionally, in the interest in controlling pests, all food items in the residence halls should be kept in tightly sealed plastic containers. Trash should be emptied regularly and disposed of in the designated trash disposal areas. 

19. Guests and Visitation

University guest and visitation policies are highlight in the Community Policies, Environmental Expectations section of the Student Code of Conduct. 

20. Room Entry

The University reserves the right to enter, search, and inspect rooms and all contents of a room without prior permission from residents. Situations which may result in University searching the contents of a room include, but are not limited to, if the University has reason to suspect that an emergency situation exists; if it has reason to suspect a violation of University policy; to locate persons or missing property; to complete fire safety inspections; to facilitate maintenance; or to insure that safe and sanitary conditions exist. No community member shall install additional locks or devices that may impede access by University officials or modify room locks in any way. 

Room inspections will occur prior to Winter and Spring Breaks and as necessary by University staff or Township personnel or their independent contractors, for the purpose of insuring that safe and sanitary conditions are being maintained. Students who persist in maintaining unsafe or unsanitary conditions after being asked to correct deficiencies may be subject to disciplinary action. 

Prohibited or illegal items discovered during an inspection will be confiscated and not returned. 

21. Room Key/Combos

Residents are responsible for their room key and hall combinations in a way that does not jeopardize the safety and security of individuals or property. Residents are expected to carry their keys and to keep interior room doors locked as appropriate.  Room keys may not be duplicated or lent to other students. Residents of a room may be held accountable for violations of the Code of Conduct that occur in their rooms, even if the resident is not present. 

A lost key should be reported immediately to the Office for Student Development, replacement fees to apply. Key return policies will be communicated by the Office for Student Development in conjunction with year-end closing notifications. Residents who fail to return their key will be subject to an increased key replacement fee. 

22. Windows/Window Screens/Window Displays

Under no condition should windows be blocked or window screens removed, nor should windows be used as a method for access or egress of residence hall room except in the case of an emergency. 

Banners, signs, and window decorations may not be hung on the exterior of buildings or windows. Items hung on the interior of windows and displayed outward toward public areas must be in keeping with the University’s values and standards. 

23. Publicity and Sales in the Residence Halls

Publicity

All advertising prepared for distribution or posting in the residence halls must be stamped for approval by the appropriate department and process. 

The University reserves the right to remove all postings that do not comply with this policy. 

Read the St. Davids campus posting policy.

Sales and Solicitation

Students and student organizations are not permitted to infringe on the privacy of residents in University residence halls. 

All fundraisers need to be approved by the Student Programming Coordinator through the Office for Student Development. The Student Programming coordinator will clarify expectations, however, door-to-door solicitation is generally prohibited.  

Sexual Discrimination and Title IX Policies
Implementing the Code of Conduct: ​​​​​​​Student Rights, Procedural Options, Sanctions, and Appeals

Maintaining and implementing the Student Code of Conduct is the responsibility of every member of the University community. Students, staff, and faculty should reinforce through their behavior the ideals expressed by the Code and encourage every student to do likewise. Administratively, The Dean of Students, The Residence Life staff, and the Department of Public Safety are primarily responsible for assuring compliance with the Code. The Dean of Students and his/her assistants are responsible for reviewing student conduct in general, educating students to appropriate community standards, and as necessary assigning sanctions for the purpose of encouraging compliance with those standards. 

While an alleged disciplinary violation is being investigated and at any time during the adjudication of the matter, the Conduct Review Officer may, at his/her discretion put in place appropriate administrative measures to ensure the safety and well-being of the community, to preserve evidence, and to maintain integrity of the Student Code of Conduct process.

*Note: Palmer Seminary Students are subject to disciplinary processes as outlined in the Palmer Seminary Student Handbook. 

Initiating a Complaint

Any University student, faculty, or staff member who believed that a student(s) has violated the Student Code of Conduct may file a report with the Dean of Students, the Department of Public Safety, or through the Residence Life staff. 

Any member of the University community (“complainant”) may file a complaint against a student(s) or student organization(s) (“respondent”) alleging violation of the Student Code of Conduct. In the case when the University initiates an incident report, it becomes the complainant.

After a complaint is made, the Office for Public Safety investigates the report, as necessary. When a complaint is filed, the Dean of Students and/or his or her designee (Conduct Review Officer) will review the complaint and determine whether or not, if proven, the allegations would constitute a violation of the Code. If so, the respondent will meet with the Dean of Students or the Conduct Review Officer to review the complaint and to discuss the procedures available to them.  Complaints will be addressed promptly. 

The University reserves the right to exercise discretion on taking disciplinary action against students. 

Complaints can be made:

Dean of Students
Walton Hall 
Room 200
(610) 341-5823

Department of Public Safety
Eagle Learning Center
(610) 341-1737

Residence Director
Various Offices Across Campus
(610) 341-5823

Student Procedural Rights

Once a complaint has been initiated under the Student Code of Conduct the Conduct Review Officer will schedule a meeting with the accused student (“respondent”). The Conduct Review Officer will provide the rights and options available as well as the potential sanctions for the alleged violation in question. During the meeting, the alleged violations of the Student Code of Conduct are discussed and the Respondent is afforded the opportunity to review the facts which form the basis of the allegation. If a student fails to respond to a notice of a meeting with the Conduct Review Officer, he/she/they may find the student responsible and in the student’s absence sanction the student accordingly, and/or place a hold on the students account until the meeting takes place. 

Rights of the Respondent

  1. The right to choose whether to participate in the conduct review process, with the understanding that findings and sanctions may be imposed with or without participation. 

  2. The right to notice of the allegation that a violation of the Student Code of Conduct has taken place. 

  3. The right to notification of the conduct review proceedings related to the complaint and of the prompt timeframes anticipated for major stages of the complaint process. 

  4. The right to notice of the factual allegations that form the basis of the complaint. 

  5. The right to a prompt and impartial response and resolution of complaints. 

  6. The right to have the University or the Complainant bear the burden of proof by a preponderance of the evidence. 

  7. The right to present relevant statements, materials, and witnesses during the conduct proceedings. 

  8. The right to review all written statements and materials presented at the proceedings.

  9. The right to notification of any finding of responsibility.

  10. The right to be free from retaliation for participating in the University’s investigation and fact-finding process.

  11. The right to appeal, consistent with the provisions outlined within this Code. 

    Rights of the Complainant

1. The right to choose whether to participate in the conduct review process.

2. The right to notification of the conduct review proceedings related to the complaint and of the prompt timeframes anticipated for major stages of the complaint process. 

3. The right to notice of the factual allegations based on any response by the Respondent. 

4. The right to a prompt and impartial response and resolution of complaints. 

5. The right to present relevant statements, materials, and witnesses during the conduct proceedings. 

6. The right to review all written statements and materials presented at the proceedings.

7. The right to the notification of the outcome of the complaint as set forth within the guidelines of the Code. 

8. The right to be free from retaliation for participating in the University’s investigation and fact-finding process.

9. The right to appeal, consistent with the provisions outlined within this Code. 

Procedural Options

If the University elects to pursue action under the Student Code of Conduct, the Conduct Review Officer will schedule a meeting with the Respondent. If the case sanction is no greater than a Written Warning, the Conduct Review Officer may elect to administratively sanction the student and notify him/her/them in writing. Upon notice of the sanction, the student may request a meeting be held if there is an objection to the imposed sanction. 

If a student fails to respond to a notice of a meeting with the Conduct Review Officer, he/she/they may find the student responsible and in the student’s absence sanction the student accordingly, and/or place a hold on the students account until the meeting takes place. 

*Note: Adjudication of allegations of sexual assault, sexual violence, and violations of Title IX policies are subject to their own and separate processes. 

Administrative Action

During the meeting with the Conduct Review Officer, the students suspected of a violation of the Code who accept responsivity for their behavior as documented will be sanctioned accordingly by the Conduct Review Officer and receive notice of the sanction(s) imposed. Acceptance of responsibility may be rejected by the Conduct Review Officer in cases that warrant additional investigation. Students who accept responsibility do not waive their right to appeal for review of the sanction as outlined in the Code. 

Administrative meetings with a Conduct Review Officer, follow the general procedures outlined in the Conduct Review Board Procedures, with the Conduct Review Officer serving as the Board. 

Conduct Review Board

The Conduct Review Officer may, at any time, determine at his/her/their discretion that due to the seriousness of the potential sanctions, of the nature or complexity of the facts of the case, it would be beneficial to have the matter heard by a Conduct Review Board. As an institution of higher education, the University Conduct Review Board proceedings are administrative in nature and designed to determine responsibility for alleged violations. As such the Board’s proceedings are governed by University policies, not by processes associated with the criminal justice system.  A Conduct Review Board is generally composed of one student, one faculty member, and one administrator. All members of the Board shall be impartial with no conflict of interest. 

Conduct Review Board Procedures

  1. The Conduct Review Officer will inform the Complainant and the Respondent of the Board’s procedures and the date and time for the proceedings. Both parties are expected to participate fully with the Board. If either party fails to appear at a scheduled time, the Board may proceed without him/her/them. 

  2. The Complainant and/or the Respondent may challenge the composition of the Conduct Review Board members if there is a believed conflict of interest. Requests for changes to Board members must be received in writing, outlining the conflict of interest. Complainant and Respondents may not contact Board members. It is the responsibility of the Conduct Review Officer to make changes to the composition of the Board and to be the point of contact for Board members. 

  3. All proceedings will be held in facilities designated by the Conduct Review Officer and shall be private. The Conduct Review Officer may accommodate concerns for wellbeing, safety, and/or fears for confrontation during the proceedings. 

  4. A Complainant and/or Respondent participating in a Conduct Review Board may be accompanied by an Advisor of their choosing. The University does not appoint of provide an Advisor. The Advisor’s role is limited to providing support, guidance, or advice to the involved student before and during the proceedings. The Advisor is not entitled to address the Conduct Review Officer, the Conduct Review Board members, the witnesses, or act in any advocacy capacity during the proceedings. 

  5. If the involved parties are interested being accompanied by and Advisor at the proceedings, they must inform the Conduct Review Officer in writing, with the name of the advisor, in advance of the proceedings. 

  6. During the Conduct Review Board, the Complainant and the Respondent may present statements concerning the alleged violations(s) and may present relevant witnesses. The witnesses must be identified in advance and their statements should be included in the investigation. The Complainant and the Responded will be afforded the opportunity to review all written statements and materials prepared for the Board members in advance of the Conduct Review Board proceedings. During the proceedings, Complainants and Respondents may direct questions only to the Board. Witness will provide information to and answer questions from the Board members. 

  7. After all statements and materials have been presented, the Complainant and the Respondent may present final comments to the Board. Subsequently, and in private, the Board will promptly determine by preponderance of the evidence (whether the conduct was more likely or not to have occurred as alleged) whether the Respondent has violated the Student Code of Conduct. The Board’s determination shall be by majority vote. Written findings of fact and final determinations will be provided in writing to the Conduct Review Officer. The Conduct Review Officer will provide notification separately and nearly simultaneously to the Complainant and the Respondent. 

  8. The Conduct Review Officer will then determine the sanctions and will notify the Respondent and Complainant separately and nearly simultaneously of the sanction imposed. Sanction notification will be provided in writing. Both parties have the right to appeal. 

    Sanctions

After the finding or admission of responsibility the Conduct Review Officer will impose sanctions after considering the following:

  1. Statements made or evidence presented during the disciplinary proceedings; 

  2. Disciplinary precedent; 

  3. Prior disciplinary record of the Respondent; impact to the larger University community; 

  4. Guidelines in the Student Code of Conduct. 

The Conduct Review Officer may consult with other University officials as he/she/they deem appropriate. 

Sanctions serve to reinforce that students are held responsible and accountable for their behavior. This accomplished by measures to educate, to deter future misconduct, to establish community ideals, and to provide consequences for one’s actions. 

Eastern University reserves the right to notify parent(s)/legal guardian(s) about the disciplinary status of their son/daughter, to the extent that it is consistent with the provisions of the Family Educational Rights and Privacy Act (FERPA). 

The following student conduct sanctions shall comprise the range of official actions which may be imposed for violations of rules and regulations. One or more may be imposed in response to a given situation. 

Educational Measures

An action that requires the student to complete an educational task as assigned by the Conduct Review Officer. Failure to complete the assignment within the designated timeframe will result in additional disciplinary action. These may include, but are not limited to, research and educational writing assignments, alcohol and drug education, and anger and behavioral management classes. .

Verbal/Written Disciplinary Warning 

A Disciplinary Warning is an official verbal/written notice to a student that a particular action or type of behavior is in violation of stated regulations or policies, and, therefore, unacceptable. Continuation of similar behavior or future violation may be cause for more severe disciplinary action.

Loss of Privileges

Loss of privileges means during a designated period of time the student is not permitted to engage in specific privileges and opportunities at the University.

Disciplinary Probation

Such probation implies that the offense was of a more serious nature. The probation becomes part of the record on file with the Office for Student Development. The length of the probationary period will be defined for each case. When on disciplinary probation, one may or may not be eligible to participate in co-curricular activities in which the student would represent the university to individuals and groups outside of the university. Violations during the probationary period will usually result in a more punitive response.

Restitution

The offender is required to make reimbursement for damage to or misappropriation of property. Reimbursement may take the form of appropriate service to repair or otherwise compensate for damages or fines. Restitution may be combined with another of the possible disciplinary sanctions.

Work Assignment

The requirement to perform certain duties as restitution for inappropriate behaviors and actions in the form of uncompensated service to some task recognized as valuable to the University community. The Conduct Review Officer will make the assignment of duty and will verify that the work has been completed within the communicated timeframe. Failure to complete the service will result in further disciplinary action. 

Disciplinary Fine

Under certain circumstances, a monetary fine may be assessed. It will be posted to the student's account along with notation as to the nature of the fine.

Parental/Coach/Advisor Notification

When a student's behavior and/or attitude seems inconsistent with university expectations, the university may notify and discuss behavioral concerns with a parent/legal guardian(s). Additionally, coaches and/or advisors may be notified when student behavior or action does not align with the expectations of the team/organization and/or when loss of privileges have occurred.  

Leave of Absence

When a student's behavior and/or attitude seems inconsistent with university expectations, it may be determined that the student should take a leave of absence to evaluate themselves and his/her/their relationship to Eastern University. 

Suspension from Residence Hall

The student loses his/her/their privilege of living on campus. The student does not receive a refund on room or board.

Suspension from University

Participation in the university as a student is suspended. The suspension may be from a classroom or completely from the University. The suspension will normally be followed by a period of disciplinary probation. Students are subject to academic penalties for work missed as a result of disciplinary action. Faculty members are not obligated to permit make-up of missed assignments and examinations in such cases. The student does not receive refund on tuition, room, or board.

Expulsion

One's status as a student is terminated for an indefinite period with little, if any, likelihood of re- admission. The student does not receive refund on tuition, room, or board.

Appeals

The Vice Provost for Student Development or his/her/their designee will review appeals for two possible reasons 1) for new disciplinary proceedings or 2) to review a sanction. The Vice Provost may consult with other University officials as deemed appropriate. All decisions made by the Vice provost are final, including whether or not an appeal is procedurally permitted. 

Grounds for an Appeal

The Respondent or Complainant may request an appeal based only on one or more of the following grounds:

Appeal for New Disciplinary Proceedings:

  1. Procedural Defect: a material procedural defect on the original disciplinary hearing

  2. New Evidence: new evidence that was not available, through no fault of the appealing party, at the time of the original disciplinary proceeding.

  3. Disproportionate Sanction: the sanctions imposed were disproportionate to the violation. 

Process to Appeal

The Respondent and the Complainant may request an appeal within one week of notification of the decision/sanction by the Conduct Review Officer. 

Appeals must be made in writing, signed by the appealing student, and submitted to the Vice Provost. The appeal shall consist of concise and complete statement setting the grounds for appeal. If an appeal is submitted that does not meet the “Grounds for Appeal,” it will be denied. 

When granting appeals, the Vice Provost will meet with each party separately to discuss the appeal. Each party may be accompanied by their Advisor, Parents and guardians are permitted to participate in the discussion. 

Appeals will be reviewed promptly and the Vice Provost will notify all parties of the outcome.