Fall Checkout & Winter Break Information

October 30, 2020 Update

The Residence Halls will close on Tuesday, November 24th at 5pm. In preparation for closure for the winter break, we wanted to provide you with important dates and process information so you know what you will need to do in  advance of leaving campus for the Winter Break. Below you will find dates for checkout and the process you will need to follow. Please note that this year students will need to turn in their room keys during the checkout process and access to the residence hall will cease November 25th unless you are permitted to stay in housing over the winter break. The following topics will be covered in this letter: 

  • Important Dates 
  • Checkout Process
  • Options for Individuals with Extenuating Circumstances
  • Important Checkout Procedure Dates
  • Spring 2021 Information

As you begin to think about moving out of your residence hall later this semester, please mark your calendars with the following dates:

Important Checkout Procedure Dates

Nov. 2 –Nov. 13: Students will select a checkout date through their Resident Assistant 

Nov. 13 Eastern University Winter Break Housing Requests are due. 

Nov. 14–25: *Students in on-campus housing will check out beginning on Saturday, Nov. 14th and ending on Wednesday, Nov. 24th.

Nov. 23:  Spring 2021 Housing Affirmation is due. 

Nov. 24: All residence halls will close on Tuesday, Nov. 24th at 5pm

Checkout Process

Starting on November 2nd all students will need to schedule their check out time with their Resident Assistant. Please check with your professors to determine the last day of in person classes before you schedule your checkout. Although check outs can occur as early as Nov. 14th, students are still expected to attend all scheduled in person courses unless they are ill or have an approved accommodation. Starting Monday, November 2nd you will receive directions from your Resident Assistant on the process you will need to follow to schedule your check out for the Winter Break. 

If you would like to check out prior to Nov. 14th, please speak with your resident advisor to schedule a checkout time. If you leave earlier than Nov. 14th, you will still need to return your key to your RA before leaving campus for the semester.

During the checkout process, once you have scheduled your move out date and time, your Resident Assistant will provide an envelope for you to place your room key. Additional steps for the move out process will be provided ahead of November 14th.  Failure to return your key will result in a $50 lock change fee.

Options for Individuals with Extenuating Circumstances

We recognize some of our students may be unable to travel home during the winter break due to international travel restrictions, housing insecurity, or other extreme hardships. You may apply for extended-stay housing by completing the Winter Break Housing Request & Agreement. The Housing Office & Residence Life Team will review all requests and notify students who have been approved to remain on campus.  Residence Halls close at 5:00 p.m. on Tuesday, November 24th at 5pm, you must fill out this form if you wish to stay at any time over the break. Requests must be submitted by Friday, November 13th at 5:00 p.m. 

Please note:

  • There is no food service available
  • The Health Center will be closed.
  • There is no visitation or guests of any kind allowed over break
  • Failure to follow COVID-19 and regular policies will result in dismissal from break housing.

Spring 2021 Information

Spring 2021 Housing Affirmations. 

In advance of the Spring 2020 Semester we need to know what your plans will be in terms of Housing for Spring 2021. Please complete the Spring 2021 Housing Affirmation Survey to let us know of your plans by November 23rd. Residency Exclusion is being continued through Spring 2021, if you already have exclusion for Fall 2020 you will need to complete this form again for Spring 2021, please complete the Residency Exclusion form.

Residency Exclusion Form 

Although we are confident that Eastern, with your help, can provide a safe campus in which to live and study, we realize that some students will prefer to commute from home or study online in the Spring semester. Students who wish to withdraw from student housing should complete and submit our residency exclusion form.  Note that the usual requirements for commuting, listed on the page, do not apply for the Fall 2020 and Spring 2021 semesters. We plan to restore those requirements for the Fall semester of 2021

Students not Returning to Housing

  1. Please complete the Spring 2021 Housing Affirmation Survey to let us know of your plans by November 23rd.

  2. Pack and remove your belongings

  3. Clean your room/suite/apartment

  4. Remove all perishable and non perishable food items. 

  5. Return furniture to original position/configuration (if applicable)

  6. Close windows/window coverings

    1. Set thermostat to 65°F (18°C)

    2. Turn out lights/lock the door

  7. No outside visitors are allowed to enter the residence halls to assist in student move out, but they are allowed on campus to provide help with transportation of belongings.

Spring 2021 Move In Dates & Covid-19 Testing

Students will start returning to campus over the following three days in January. 

  • Thursday, January 14th 
  • Friday, January 15th 
  • Saturday, January 16th 
  • The first day of the classes will be Tuesday, January 19th, 2021

You will receive your scheduled move in date and time at a later date.  During these times students will be tested for COVID-19 . If you have tested positive for COVID-19 in the last 90 days please check with the health center. Upon receipt of a negative test, students will check back into the residence hall and receive their room key. 

*Please check with your professors to determine the last day of in person classes before you schedule your move out. Although move outs can occur as early as Nov. 14th, students are still expected to attend all scheduled in person courses unless they are ill or have an approved accommodation.

Sincerely,
Brian Turner
Housing Manager
Office: Walton 216   Phone: 610-341-5840

University Housing refers to any Housing managed by Eastern University’s Office of Student Development located on the St. David’s campus. University Housing is primarily designed and available for full-time Traditional Undergraduate Baccalaureate Students (TUBS). For all TUBS students residential is required including Room & Board (Meal Plan).   Learn about the off-campus options for Graduate & Adult students.

Residence Life & Housing Calendar 2020-2021

University Housing refers to any Housing managed by Eastern University’s Office of Student Development. This includes Housing located on the St. David’s campus and The Village Apartments. University Housing is primarily designed and available for full-time Traditional Undergraduate Baccalaureate Students (TUBS). For all TUBS students residential is required including Room & Board (Meal Plan) 

Living with other students is an exciting and challenging experience. Not only tolerance but also an understanding of people from very diverse backgrounds can be an enriching and growth experience and learning that Christians do not all think and behave the same way can be enlightening. Residence Life affects a personal growth that occurs within community living and leads to a more successful and adjusted adult life.